Executive Assistant / Secretary (CENTRAL, up 3.5K) #HZT

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is seeking an Executive Assistant / Secretary to support the Director of Nursing. Responsibilities include streamlining workflows, coordinating meetings, and providing administrative support in data analysis and training logistics. The ideal candidate should have at least a Diploma/Degree and three years of experience, preferably in healthcare. Strong analytical, communication, and organisational skills are essential for success in this role.

Qualifications

• Minimum 3 years working experience, preferably in healthcare settings.
• Ability to multi-task and work under tight timelines.

Responsibilities

• Assist with streamlining new and existing workflows.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Provide administrative support in data collation, entry, and analysis.

Skills

Analytical skills

Organisational skills

Communication skills

Problem-solving skills

Interpersonal skills

Multitasking

Education

Minimum Diploma/Degree or equivalent

Job description

Executive Assistant / Secretary (CENTRAL, up 3.5K) #HZT

Singapore | Posted: Dec 08, 2025

• Assist with streamlining new and existing workflows in the department by working with relevant stakeholders.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Maintain and upload in the Nursing Department SOPs into the share drive.
• Provide administrative support in data collation, entry, analysis and prepare presentation slide deck as required.
• Provide cross coverage for training administrative function.
• Monitor training resources utilisation and logistics.
• Prepare Training Logistics, booking of Training Room etc
• Monitor the budget allocated to the nursing department.
• Submit claims for expenses.
• Oversee the administrative process of coordinating the Main Inservice Education schedule for CPE submission to Singapore Nursing Board.
• Be involved in department events and activities planning.
• Assist in data for Nursing Quality Dashboard and improvement initiatives.
• Assist with any other duty as assigned.

Requirements

• Minimum Dip/Degree or equivalent.
• 3 years working experience, preferably in healthcare settings
• Good analytical and organisation skills
• Excellent communication problem solving , presentation and interpersonal skills.
• Ability to multi-task and work under tight timelines.

Interested candidate, kindly send a copy of your resume to: [e-mail]