Executive Assistant / Personal Assistant / Secretary

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A dynamic recruitment agency in Singapore is seeking an Executive Assistant to keep the team organized and efficient. The successful candidate will manage calendars, coordinate meetings, plan travel, and support various administrative tasks. Ideal for someone who thrives in a fast-paced environment and possesses strong organizational skills and good communication. Fresh graduates are welcome to apply!

Benefits

Chill and comfortable office vibe

Fun and friendly culture

Emphasis on work-life balance

Qualifications

• Able to work independently and as part of a team.
• Can handle confidential information with care.
• Fresh graduates are welcome to apply.

Responsibilities

• Coordinate internal and external meetings efficiently.
• Manage schedules for the team and management.
• Plan travel arrangements including flights and hotels.
• Assist with administrative tasks like printing and delivering.
• Handle customer service inquiries professionally.

Skills

Good communication skills

Organizational skills

Time management

Education

Diploma or Degree in any related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Calling all multitasking pros and calendar wizards! We are searching for a Executive Assistant / Personal Assistant / Secretary who can help keep our days running like clockwork. From scheduling meetings to coordinating travel and handling the little details that make a big difference — you’ll be the go-to person who keeps things moving.

What You’ll Be Doing :

• Meeting Matchmaker: You’ll help coordinate both internal and external meetings — with partners, clients, suppliers, and whoever else needs a spot on the calendar. Basically, you’ll make sure everyone’s in the right place at the right time.
• Calendar Boss: You’ll manage schedules for the team and management — keeping track of meetings, conferences, and events, plus giving friendly reminders before things sneak up.
• Travel Planner Extraordinaire: Flights, hotels, visas, car rentals — you’ve got it all covered. You’ll make travel a breeze and help with expense claims once everyone’s back on the ground.
• Admin All-Rounder: Need something printed, scanned, typed, or delivered? You’re the go-to person. You’ll help keep things organized, from emails to courier runs.
• Go-To Support Buddy: You’ll jump in to help with any other tasks that pop up — no two days are the same, and that’s what keeps things interesting!
• Customer Service: Reply emails, WhatsApp messages, and general enquiries in a friendly and professional manner

🌟 You’ll Love This Role If You:

• Enjoy keeping things (and people) organized
• Don’t panic when things get a little hectic — you just make it happen
• Like being the behind-the-scenes hero who keeps everything running smoothly

🌟 What We’re Looking For:

• Diploma or Degree in any related field
• Good communication skills
• Able to work independently and as part of a team
• Organized, responsible, and good at managing time
• Familiar with Microsoft Office (Word, Excel, PowerPoint)
• Can handle confidential information with care
• Fresh graduates are welcome to apply!

Why You’ll Love Working With Us:

• We’ve got a chill and comfortable office vibe — no stiff suits, just good energy and teamwork.
• A fun and friendly culture where everyone supports each other and laughs often.
• We truly believe in work-life balance, so you can do great work and still have time for yourself.
• You’ll be part of a team that values positivity, growth, and enjoying what we do every day!

✨ In short: You’ll be the one keeping the team on track, the calendars in check, and the chaos under control — all with a smile!

✨Only shortlisted candidates will be contacted, but we really appreciate your interest!