Executive Assistant & Operations Specialist

Abbott; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading health care company in Singapore is seeking a highly skilled Executive Assistant & Operations Specialist to provide exceptional administrative and operational support across the APAC region. This pivotal role demands a proactive professional with 8–10+ years of experience in senior administrative settings. Candidates should be tech-savvy, possess strong organizational skills, and be able to manage complex operational challenges efficiently. This position offers an opportunity to drive efficiency and support leadership in a fast-paced environment.

Qualifications

• 8–10+ years in executive support, operations, or a similar senior administrative role.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable.

Responsibilities

• Serve as a trusted partner to the APAC Ethics & Compliance Officer.
• Manage complex calendars, travel arrangements, and meeting coordination.
• Prepare executive-level documents, presentations, and reports.
• Oversee office operations and ensure compliance.
• Act as a communications liaison for stakeholder engagement.
• Analyze complex information requests and provide insights.
• Anticipate needs and solve problems proactively.

Skills

Exceptional organizational skills

Attention to detail

Ability to manage multiple priorities independently

Proficiency in modern office tools

Effective communication

Education

High School Diploma / GED

Additional certifications in business administration or Compliance

Job description

Main Purpose of the Role

We’re looking for a highly skilled Executive Assistant & Operations Specialist to provide exceptional administrative, operational, and communications support across the APAC region. This is a pivotal role for a proactive professional who thrives in a fast-paced, dynamic environment and is passionate about driving efficiency and enabling leadership impact.

• Responsible for providing administrative, operational and communications support to the organization.
• Ability to execute highly complex or specialized work.
• Knowledge acquired from several years of experience or specialist training in particular area.
• Works independently, applies standards yet adapts precedent and may make departures from established processes to resolve problems.

Main Responsibilities

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.

Requirements

• Experience: 8–10+ years in executive support, operations, or a similar senior administrative role.
• Skills: Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Tech-savvy: Proficiency in modern office tools and digital collaboration platforms.
• Mindset: Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• Education: High school diploma or equivalent required; additional certifications or training in business administration or Compliance preferred.

Qualifications

• Education Level: High School Diploma / GED
• Experience: Minimum 8-10 year