Executive Assistant & Office Manager (Singapore)

Tazapay; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A fintech company in Singapore is seeking an Executive Assistant & Office Manager to support the founding team. The role involves managing schedules, overseeing office operations, and providing legal administrative support. Ideal candidates will have a Bachelor's degree, at least 4 years of relevant experience, and excellent organizational skills. This position is crucial for ensuring smooth day-to-day operations in a fast-paced environment.

Qualifications

• Minimum of 4 years of experience as an Executive Assistant, Office Manager, or in a paralegal/administrative role.
• Preferably within financial services or a fast-paced startup environment.
• Must be based in Singapore and eligible to work in Singapore.

Responsibilities

• Manage complex calendars and coordinate meetings for the founding team.
• Oversee day-to-day office operations and maintain a professional working environment.
• Assist in preparing and organizing corporate and legal documents.

Skills

Organizational skills

Communication skills

Multitasking

Professionalism

Problem-solving mindset

Attention to detail

Education

Bachelor’s degree or equivalent qualification

Tools

Google Workspace

Microsoft Office

Job description

Executive Assistant & Office Manager (Singapore)

Location: Singapore (Onsite) | Experience Required: Minimum 4 years | Reporting To: Founding Team

About Tazapay

Tazapay is a Singapore-based fintech company revolutionizing cross-border payments and escrow solutions for businesses across Asia and beyond. Our platform enables secure, compliant, and transparent financial transactions, helping businesses expand globally with confidence. Backed by leading investors, Tazapay partners with global banks, payment processors, and regulators to provide trusted financial infrastructure for the digital economy. We are a dynamic and fast-growing company where innovation, integrity, and collaboration drive everything we do.

Role Overview

The Executive Assistant & Office Manager will play a pivotal role in supporting the founding team and ensuring smooth day-to-day operations of the Singapore office. The role requires a highly organized and proactive individual capable of managing executive schedules, office administration, and light paralegal work related to documentation, licensing, and corporate governance. This position is ideal for someone who thrives in a fast‑paced, entrepreneurial environment and can handle multiple responsibilities with discretion, efficiency, and attention to detail.

Key Responsibilities

• Executive Assistance: Manage complex calendars and coordinate meetings, appointments, and travel itineraries for the founding team.
• Prepare meeting briefs, presentations, and post‑meeting follow‑ups.
• Act as a liaison between the founding team and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Office Management: Oversee day‑to‑day office operations and ensure a professional working environment.
• Manage vendors, suppliers, and service providers.
• Oversee procurement, office supplies, and facility maintenance.
• Support onboarding/offboarding processes and coordinate team events or meetings.
• Ensure compliance with company policies and operational best practices.
• Support organisation of company events for clients and partners including vendor management, set up, guest management etc.
• Legal Administrative Support: Assist in preparing, organizing, and maintaining corporate and legal documents.
• Coordinate notarization, execution, and filing of documents related to payment partners, licensing, and other regulatory requirements.
• Schedule and organize board meetings, including agenda preparation, minute‑taking, and circulation of meeting materials.
• Liaise with external counsel, regulators, and partners as needed.

Requirements

• Bachelor’s degree or equivalent qualification.
• Minimum of 4 years of experience as an Executive Assistant, Office Manager, or in a paralegal/administrative role, preferably within financial services, fintech, or a fast‑paced startup environment.
• Strong organizational, multitasking, and communication skills.
• High level of professionalism, confidentiality, and attention to detail.
• Proficiency in Google Workspace, Microsoft Office, and other productivity tools.
• Must be based in Singapore and eligible to work in Singapore.

Attributes for Success

• Self‑starter with a proactive and problem‑solving mindset.
• Ability to manage multiple priorities and tight deadlines.
• Strong interpersonal skills and ability to interact effectively with senior stakeholders.
• Adaptable, dependable, and committed to operational excellence.