Executive - Assistant Manager

National University Polyclinics; Singapore; On-site; USD 23,000 - 47,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated individual to support the operational and administrative management of clinical and patient service areas. This role involves organizing meetings, collaborating with Nurse Managers and Clinicians, and enhancing departmental processes to optimize patient experience and operational efficiency. The ideal candidate will possess strong analytical and communication skills, be proficient in Microsoft Office, and demonstrate a proactive attitude. Join a dynamic environment where your contributions can significantly impact patient services and operational success.

Qualifications

• Bachelor’s degree from a recognized institution is required.
• Experience in healthcare or service industry is an advantage.

Responsibilities

• Organize and support internal and external meetings for the department.
• Assist with the annual budget cycle and monitor approved budget utilization.
• Review departmental processes to improve operational efficiency.

Skills

Analytical Skills

Coordination Skills

Interpersonal Skills

Communication Skills

Proficiency in Microsoft Office

Self-motivation

Multi-tasking

Education

Bachelor’s degree

Tools

Microsoft Office Applications

Job description

Institution: National University Hospital

Overview

To assist and support the ADON, Nurse Managers, Clinicians and Ops & Admin Manager/ Director of Specialised Support Services in the operational and administrative management of assigned clinical and patient service areas in the hospital. The scope of management includes Operating Theatres (OT) in Main Building, Kent Ridge Wing and/or Medical Centre, OT Call Centre, Endoscopy Centre, Dept of Anaesthesia and/or other assigned areas within the hospital.

Job Responsibilities

• Organize and support internal and external meetings for the department.
• Work with Nurse Managers and Clinicians to ensure smooth operations in the assigned area.
• Review departmental processes to improve overall key performance indicators/outcomes in the areas of total patient experience, operational efficiency and optimal resource utilization (where applicable).
• Assist with the annual budget cycle by recommending required CAPEX and OPEX budget needs and preparing approval papers. Track and monitor the approved budget to ensure optimal utilization.
• Participation in the following procurement processes:
• Pre-RFP activities to collate data consumption and requirements.
• Product evaluation and vendor selection based on established procurement policies.
• Negotiation meetings to achieve the best outcome for the Hospital.
• Review, establish and manage term contracts on time to ensure consistent & continuous supply of products.
• Plan, analyze, monitor & forecast non-stock/consigned stock levels.
• Perform any other duties/ad-hoc projects as assigned by Reporting Officer.

Requirements

Qualification Required and Area of Discipline

• A Bachelor’s degree from a recognized institution.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

Skills and Knowledge

• Good analytical, coordination, interpersonal and communication skills.
• Proficient in Microsoft Office Applications.
• Working experience in the healthcare or service industry is an advantage.
• Pro-active, self-motivated, with a “can-do” attitude.
• Ability to multi-task, work independently and work in a team.