Executive Assistant (Logistic)

TRITON AI PTE. LTD.; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

A logistics and technology company in Singapore is looking for an Executive Support professional to manage the executive's day-to-day activities. This role includes coordinating with various departments, preparing business reports, and ensuring confidentiality in all tasks. Ideal candidates should have a diploma or degree in relevant fields and at least 2 years of experience in executive assistance within the logistics industry.

Qualifications

• Minimum 2 years of experience as an Executive or Administrative Assistant in logistics.
• Familiar with ERP, WMS, or logistics management systems is a plus.
• High level of discretion and professionalism in handling confidential information.

Responsibilities

• Manage the executive’s calendar, including scheduling meetings and travel.
• Liaise with internal departments to support operational updates.
• Assist in preparing business performance reports and logistics KPIs.

Skills

Organizational skills

Confidentiality

Communication skills

Adaptability

Education

Diploma or Degree in Business Administration or Logistics Management

Tools

ERP systems

WMS

Job description

Executive Support

• Manage and maintain the executive’s daily calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare meeting materials, presentation slides, reports, and correspondence.
• Record and distribute minutes of management or client meetings.
• Anticipate executive needs and provide proactive administrative support.
• Handle confidential documents and information with discretion.

Logistics & Operations Coordination

• Liaise with internal departments (warehouse, transport, customer service, finance) to support key operational updates for the executive team.
• Track shipment milestones, client SLAs, and project deliverables as directed by management.
• Support coordination with external logistics partners, clients, and government agencies (e.g., customs, port authorities).
• Assist in preparing business performance reports, including logistics KPIs, shipment cost analyses, and vendor updates.

Administrative Management

• Manage expense claims, invoices, and petty cash for the executive office.
• Coordinate and plan company events, management meetings, and client visits.
• Maintain and organise filing systems (digital and physical) for operational and administrative documents.
• Support HR or administrative functions such as onboarding new hires, arranging training schedules, and updating company policies when required.

Requirement

• Diploma or Degree in Business Administration, Logistics Management, or equivalent
• Minimum 2 years of experience as an Executive Assistant or Administrative Assistant in logistics, supply chain, freight forwarding, or transport industry
• Familiar with ERP, WMS, or logistics management systems is a plus.
• Able to adapt in a fast-paced, dynamic logistics environment
• High level of discretion and professionalism in handling confidential information

We regret that only shortlisted candidate will be notified

Teng Kah Hui Nicholas

Reg: R1328975

EA: 21C0661