Executive Assistant (Investment Firm) - up to $10,000/mth #v

RecruitFirst; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent investment firm in Singapore is seeking an experienced Executive Assistant to support C-suite executives. The ideal candidate will manage complex schedules, prepare materials, and communicate with investors while maintaining confidentiality. A Bachelor’s degree and 5+ years of relevant experience are required, with a focus on financial services. This role offers a competitive salary of up to $10,000 per month.

Qualifications

• 5+ years’ experience supporting C-suite executives in financial services or investment environments.
• Strong understanding of financial terminology and investor-focused workflows.

Responsibilities

• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Prepare meeting materials, presentations, and executive briefings.
• Coordinate logistics for client meetings including agendas and follow-ups.
• Handle confidential correspondence and documentation.
• Support communication with investors and partners.
• Manage travel arrangements and oversee office logistics.

Skills

Organizational skills

Strong communication skills

Tech-savvy

Detail-oriented

Confidentiality

Education

Bachelor’s degree in Business, Finance, Communications, or related field

Tools

MS Office

Google Workspace

CRM tools

Job description

Executive Assistant (Investment Firm) - up to $10,000/mth #v

Manage complex calendars, meetings, and scheduling across multiple time zones.

Prepare meeting materials, presentations, and executive briefings when required.

Coordinate logistics for client meetings, including agendas, minutes, and follow-ups.

Handle confidential correspondence, documentation, and record management.

Track business deliverables, deadlines, and communications.

Liaise with internal teams on operational and project-related matters.

Investor Relations & Communication

Support communication with investors, partners, and clients.

Assist in preparing and editing investor updates, presentations, and event materials.

Maintain CRM or investor databases with accuracy and confidentiality.

Administration & Office Management

Manage travel arrangements, accommodations, and expense reporting.

Oversee office logistics, vendors, and supplies.

Coordinate internal events, team activities, and external engagements.

Personal Assistance

Support personal scheduling, travel, and family-related arrangements.

Handle household administration, personal errands, and finance-related coordination.

Liaise with service providers, family offices, and personal contacts while maintaining strict confidentiality.

Requirements

Bachelor’s degree in Business, Finance, Communications, or related field preferred.

5+ years’ experience supporting C-suite executives, ideally in financial services or investment-related environments.

Strong understanding of financial terminology and investor-focused workflows.

Highly organized, detail-oriented, and able to manage multiple priorities independently.

Strong communication skills with a polished, professional presence.

Tech-savvy, proficient in MS Office, Google Workspace, and CRM or workflow tools.

Discreet, reliable, and able to anticipate needs in a fast-moving environment.

We regret that only shortlisted candidates will be contacted.