Executive Assistant (HR) | 6 months | West

PERSOL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading HR solutions company in Singapore is seeking a candidate to support its HR Operations and Talent Acquisition teams. The successful candidate will prepare payments, handle recruitment processes, and coordinate posting information. A Diploma in any discipline and 1 year of HR Operations experience is required, along with proficiency in MS Office, especially Excel. This role is essential in contributing to the well-being of staff and patients alike.

Qualifications

• 1 year of relevant working experience in HR Operations work.

Responsibilities

• Prepare monthly payment of medical report fee and work-related claims.
• Handle MOH Holdings clinicians posting related information.
• Partner for Medical Officers’ posting coordination.
• Coordinate for MO’s e-Appraisal and SMC Supervisory assignment.
• Conduct quarterly billing for FTEs sold.
• Work with Medical Affairs on privileging exercise.
• Partner in recruitment and selection with HRBP and departments.
• Arrange interviews and liaise with candidates.
• Track the status of all recruitment cases.

Skills

Proficient in MS Office

Advanced MS Excel skills

Team collaboration skills

Meticulousness

Can-do attitude

Education

Diploma in any discipline

Job description

Duration: 6 months, subject to further extension or conversion

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Summary: You will be part of the Human Resource (HR) team to support medical HR Operations and Talent Acquisition related duties. Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

Job Duties:

a) HR Operations

Prepare monthly payment of medical report fee, work-related claims and one-time-payment transactions.

Handle MOH Holdings (MOHH) clinicians posting related information such as updating of posting database, staff pass and name tag preparation for House Officers and Residents.

Partner MOHH, Residency Office, Clinical Education and Dept Admin for Medical Officers’ (MO) posting coordination.

Coordinate with Dept. Admin for assigned supervisors for MO’s e-Appraisal (online performance appraisal system) and Singapore Medical Council (SMC) Supervisory assignment for Conditional-Reg.

Do quarterly billing to offset FTEs that are sold to other institutions.

Work with Medical Affairs to kick start the privileging exercise for specialists and SRPs & above before clinical practice.

b) Talent Acquisition

Partner with HRBP, department and candidates in recruitment and selection.

Arrange interviews, collection of documents from candidates, advising candidates on the application process, drafting of salary proposals and job offer to candidates.

Work with Group Shared Service (GSS) on Letter of Appointment and subsequent work pass application.

Liaise with candidate on SMC application.

Track the status of all recruitment cases.

Observership - Liaise with department, staff clinic and SMC on registration/ onboarding of observers.

Job Requirements

Diploma in any discipline with 1 year of relevant working experience in HR Operations work.

Proficient in MS Office with advanced skills in MS Excel.

Possess good team collaboration skills, meticulousness and team spirit with a can-do attitude.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

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