Executive assistant - Healthcare #HKF

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Queenstown is seeking an office administrator with strong numerical skills and proficiency in Microsoft Office. The role involves billing and invoicing, maintaining contracts, monitoring inventory, and providing HR and admin support. Ideal candidates should have a diploma and excel in communication and organizational skills. Interested applicants should email to Kellyn or contact via telegram.

Responsibilities

• Verify and process patient bills for Operating Theatre cases.
• Maintain and update implant and consumables contracts.
• Track utilization of consignment items and replenish stock.
• Organize and coordinate team meetings.
• Handle quotations and submit invoices for payment.
• Assist with onboarding and offboarding of staff.
• Perform scanning, photocopying, and document management.

Skills

Strong numerical skills

Basic accounting knowledge

Proficient in Microsoft Word

Proficient in Excel

Proficient in PowerPoint

Excellent communication skills

Interpersonal skills

Organizational skills

Ability to work independently

Education

Min. Diploma in any discipline

Job description

Working Hours: Office Hours (Mon – Fri)

Salary: Up to $3,200/month

Location: Queenstown

Key Responsibilities

• Billing & Invoicing: Verify and process patient bills for all Operating Theatre (OT) cases. Ensure timely and accurate invoicing to vendors for consignment items.
• Contract Management: Maintain and update implant and consumables contracts (pricing, start dates, item codes, etc.).
• Inventory Monitoring: Track utilization of consignment items and replenish stock as needed.
• Meeting & Event Coordination: Organize and coordinate team meetings (book venues, prepare agendas, arrange catering).
• Procurement Support: Handle quotations, purchase/work requisitions, and submit invoices for payment.
• HR & Admin Support: Assist with onboarding/offboarding of clinicians and department staff. Manage incoming/outgoing mail, calls, and departmental communications.
• General Administration: Perform scanning, photocopying, filing, faxing, and document management. Maintain records and support other administrative tasks as assigned.

Requirements

• Min. Diploma in any discipline
• Strong numerical skills with basic accounting knowledge
• Proficient in Microsoft Word, Excel, and PowerPoint
• Excellent communication and interpersonal skills
• Highly organized and able to work independently

If interested, please email me at [e-mail] or telegram @kellynlytan

Kellyn Fullviana

(CEI.No: R25157445 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599).