Executive Assistant (GOVT/West) - Entry Level/West/up to $3.2k #HAO

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Executive Assistant to provide administrative support for their healthcare operations. The role involves verifying billing, coordinating meetings, and handling various clerical tasks. Candidates should have a diploma and possess strong administrative and communication skills. This position offers a competitive salary of up to $3200 and operates during regular office hours.

Qualifications

• Minimum diploma in any course.
• Experience in administrative roles preferred.
• Strong communication skills required.

Responsibilities

• Check and verify patients' bills for all OT cases.
• Ensure invoicing is done accurately and timely.
• Coordinate meetings and arrange catering.
• Support onboarding and offboarding of staff.

Skills

Administrative skills

Attention to detail

Time management

Communication skills

Education

Min Diploma in any course

Job description

Overview

Salary: up to $3200

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:

Executive Assistant role supporting GOVT/West operations; responsible for administrative and clerical tasks within the department.

Responsibilities

• Check and verify patients’ bills for all OT cases and ensure correct billing to patients.
• Ensure invoicing is done accurately and timely to vendors for all consignment items.
• Maintain and update all contracts for implants and consumables used in OTs (e.g. pricing, purchase order start date, item code, etc.).
• Monitor utilization of all consignment items and take action to top up when utilization is high.
• Coordinate meetings, book venues, collate agendas, and arrange catering as required.
• Handle purchase and work requisition processes, from contacting suppliers for quotations to submitting invoices to Finance for payment.
• Support onboarding and offboarding of clinicians and department staff.
• Dispatch outgoing mails to other departments and external parties; distribute incoming mails to the department.
• Perform typing, filing, sorting, scanning, photocopying and recording of documents and forms.
• Answer phone calls, handle enquiries, record and convey messages.
• Perform any other duties assigned by supervisor.

Qualifications

Min Diploma in any course

How to Apply

Interested candidates, please submit your resume to: [e-mail]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)