Executive Assistant (Facilities & Defects Management) – Tengah ~

PERSOL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading utilities group company in Singapore seeks an Executive Admin to provide critical administrative and scheduling support. Essential responsibilities include coordinating daily operations, liaising with stakeholders, and maintaining documentation. Candidates should have at least 3 years of relevant experience, with a diploma preferred. This is a 12-month role located near Tengah Community Centre.

Qualifications

• Minimum 3 years experience in admin or operations support.
• Technical or engineering background in facilities management is advantageous.
• Strong coordination and communication skills required.

Responsibilities

• Plan and coordinate daily deployment of staff and contractors.
• Liaise with internal teams to resolve operational issues.
• Maintain records and generate reports on job progress.

Skills

Administrative support

Coordination

Communication skills

Proficient in MS Office

Education

Diploma in Engineering

Tools

Scheduling tools

Job description

Leading Utilities Group company

Duration: 12 months extendable/convertible

Working Location: Near to Tengah Community Centre at Tengah Building Service Centre (Bukit Batok)

Working hours: 08.30am – 6.00pm (Monday to Friday)

Job Summary

The Executive Admin will provide critical administrative and scheduling support to ensure timely deployment of staff and contractors for technical and maintenance works for Cooling Operations. The role includes coordinating daily operations, liaising with internal and external stakeholders, and maintaining accurate reporting and documentation.

Job Responsibilities

• Plan and coordinate daily deployment of staff and contractors for technical and maintenance works.
• Liaise with internal teams and external parties to resolve operational issues and maintain a tracking log to document the case status and feedback from site teams.
• Maintain records and generate reports on job progress, manpower usage, and service metrics.
• Handle documentation, databases and logistics where needed.
• Support ad-hoc tasks and provide backup coverage when needed.

Job Requirements

• Diploma. Diploma in Engineering is a plus
• At least 3 years in admin or operations support
• Technical or engineering background is advantageous, especially in facilities management
• Proficient in MS Office; scheduling tools a plus
• Strong coordination and communication skills

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 8189 1194

We regret to inform that only shortlisted candidates will be notified.

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