Executive Assistant - Entry Level [FAA-001-04]

EQUE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization in Singapore is seeking a Personal Assistant to support their leadership team. This role involves managing schedules, arranging travel, and preparing reports while maintaining confidentiality. The ideal candidate should have a minimum diploma, strong organizational skills, and proficiency in Microsoft Office. Join us to play a pivotal role in enhancing operational efficiency and personal growth opportunities.

Benefits

Supportive work environment

Competitive salary

Opportunities for personal and professional growth

Qualifications

• Exceptional organizational skills with attention to detail.
• Proficient in managing daily schedules and appointments.
• Ability to work independently and manage changing priorities.

Responsibilities

• Manage schedules and appointments for the executive.
• Arrange travel itineraries and logistics for business trips.
• Handle correspondence and prepare reports accurately.

Skills

Organizational skills

Multitasking

Strong communication (written and verbal)

Proactive mindset

Problem-solving

Education

Minimum Diploma

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Working location: The Concourse

Working hours: 10am to 6pm (Monday to Friday)

Are you a proactive, highly organized individual who thrives in a dynamic environment? Join us as a Personal Assistant and play a key role in supporting our leadership team while keeping operations running seamlessly.

• Manage the daily schedules, appointments, and meetings for the executive, ensuring efficiency and timely follow-ups
• Arrange travel itineraries, accommodations, and logistics for business trips, ensuring a smooth experience
• Handle correspondence, prepare reports, and organize documents with accuracy and discretion
• Assist in planning and coordinating internal and external events, ensuring all details are flawlessly executed
• Act as the first point of contact for calls, emails, and inquiries, providing professional responses or directing them appropriately
• Proactively identify priorities and manage competing deadlines to keep the executive focused on high-value tasks
• Support ongoing projects by conducting research, preparing presentations, and ensuring timelines are met
• Maintain absolute confidentiality and professionalism in handling sensitive information and communications

Why Join Us?

• Work closely with a dynamic leadership team and gain valuable exposure to high-level operations
• Enjoy a supportive work environment that values your initiative and contributions
• Competitive salary with opportunities for personal and professional growth
• Be part of a fast-paced organization where no two days are the same

REQUIREMENTS

• Minimum Diploma and above
• Exceptional organizational and multitasking skills with attention to detail
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A proactive, problem-solving mindset with the ability to work independently
• Flexibility and adaptability to manage changing priorities and demands

Join us and play a pivotal role in driving efficiency and success at the heart of our organization. Apply now to become an essential part of our team!

EA License Number: 22C1278

Disclaimer:
By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore’s PDPA and used solely for recruitment purposes.