Executive Assistant, Disposal Unit

SP Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading facilities management organization in Singapore seeks an experienced administrator for operational roles involving documentation, vendor coordination, and continuous improvement processes. Candidates should possess a diploma in business administration or supply chain management and have 3 to 5 years of relevant experience. The role includes email management, procurement assistance, and teamwork on improvement initiatives.

Qualifications

• Preferably Diploma in Business Administration or Supply Chain Management.
• Candidate with 3 to 5 years of relevant working experience is preferred.

Responsibilities

• Manage email communications for unserviceable materials.
• Coordinate appointments with scrap dealers for returns.
• Ensure data accuracy between section and Warehouse Management System.
• Process disposal documentation and track job completion.
• Obtain necessary approvals from managers.
• Monitor term contract utilization.
• Prepare monthly reports on outstanding documentation.
• Assist in sourcing quotations for warehouse operations.
• Ensure accountability of keys and assets.
• Collaborate on Kaizen projects for continuous improvement.

Skills

Email management

Coordination with vendors

Administrative processes

Documentation tracking

Team collaboration

Continuous improvement

Education

Diploma in Business Administration or Supply Chain Management

Job description

1. Email management for returns of unserviceable materials from Section and schedule a team of 4 warehouse assistant accordingly

2. Coordinating appointment with various scrap dealers for equipment returns directly to scrap dealer yard after receiving information from section

3. Ensure that information provided by the section tally with Warehouse Management System Records

4. Carry out administrative process of disposal documentation, which include disposal memo, collection memo etc and tracking of disposal job completion

5. Obtain approval from the managers and the head of section in accordance to the disposal process stated in Store Operating Manual

6. Monitor term contract utilisation

7. Prepare monthly reports of the outstanding documentation for all returns and coordinate with section for closure

8. Assist in Small Value Purchase, sourcing for quotation for Warehouse Operation

9. Assist in checking that all keys and assets are accountable end of the working day

10. Work together in a team for Kaizen projects as part of continuous improvement for all SCM processes.

11. Any other duties as assigned.

What You’ll Need:

1. Preferably Diploma in Business Administration or Supply Chain Management

2. Candidate with 3 to 5 years of relevant working experience is preferred

Thank you for your interest in SP Group. You will be contacted if you are shortlisted for an interview.

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