Executive Assistant (Constructions) | Tai Seng | Up $6K per month

CREW by HRNET; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Executive Assistant to support a Managing Director. The role involves managing schedules, coordinating travel logistics, and ensuring communication excellence. Candidates should have at least 5 years of experience as a Personal Assistant or similar, with a preference for those in the construction industry. A strong ability to manage shifting priorities and communicate effectively is essential.

Qualifications

• 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.
• Experience in construction industry is advantageous.

Responsibilities

• Manage the MD’s calendar and schedule meetings.
• Prepare documents, presentations, and agendas.
• Organise team meetings and track follow-up actions.
• Coordinate business travel logistics.
• Prepare materials for meetings and presentations.
• Assist with internal and offsite events.

Skills

Excellent communication skills

Planning and managing complex schedules

Professional discretion

Managing shifting priorities

Job description

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.

• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.

• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.

• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.

• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.

• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.

• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.

• Able to manage shifting priorities with composure and confidence.

• Applicant who has experience working similar scope in construction industry - advantageous.

• Excellent communication skills, both written and verbal, to liaise effectively across all levels.

• Adept at planning and managing complex schedules and booking business travel with precision.

• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [e-mail] with:

• Your expected salary

• Last drawn package

• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551)
CREW by HRnet | HRnet Ventures Pte Ltd
EA Licence: 24C2435