Executive Assistant (Constructions) | Tai Seng | Up $6K per month

HRnetGroup; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent recruitment firm in Singapore is seeking a highly organized Executive Assistant to support the Managing Director. This role involves managing schedules, handling travel logistics, and preparing business documents with precision. The ideal candidate has over 5 years of experience supporting senior management and is comfortable in a dynamic work environment. Excellent communication skills and professional discretion when handling sensitive information are essential.

Qualifications

• At least 5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Adept at managing shifting priorities with composure.
• Experience in the construction industry is advantageous.

Responsibilities

• Manage the MD’s calendar and schedule internal and external meetings.
• Prepare documents, presentations, and agendas with accuracy.
• Coordinate business travel logistics including flights and accommodation.
• Assist with internal and offsite events, taking minutes during meetings.

Skills

Calendar management

Communication skills

Confidential information handling

Travel coordination

Planning and organizing

Job description

Executive Assistant (Constructions) | Tai Seng | Up $6K per month

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.
• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.
• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.
• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.
• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.
• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.
• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.
• Able to manage shifting priorities with composure and confidence.
• Experience working in a similar scope in the construction industry — advantageous.
• Excellent communication skills, both written and verbal, to liaise effectively across all levels.
• Adept at planning and managing complex schedules and booking business travel with precision.
• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to *******@crew.sg with:

• Your expected salary
• Last drawn package
• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551)

CREW by HRnet | HRnet Ventures Pte Ltd

EA Licence: 24C2435