Executive Assistant – Client Relations Lead

Eightytwo Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A forward-thinking company in Singapore is seeking a proactive Executive Assistant / Client Liaison to support the CEO and manage client interactions. The ideal candidate will demonstrate strong communication skills, organizational abilities, and the capacity to thrive in a fast-paced environment. Responsibilities include administrative support, handling client inquiries, and ensuring effective collaboration with internal teams and vendors.

Qualifications

• Strong communication skills required.
• Ability to manage multiple priorities in a fast-paced environment.
• Previous experience providing executive-level support is preferred.

Responsibilities

• Serve as primary contact for clients, ensuring courteous service.
• Provide administrative support to the CEO, including calendar management.
• Schedule internal and external meetings; prepare materials and record minutes.
• Collaborate with marketing for enhanced client engagement.
• Monitor deadlines and sales pipelines for the CEO.

Skills

Strong written and spoken English

Organizational skills

Client-focused interpersonal skills

Proficient in Excel

Skilled in Microsoft Office Suite

Skilled in Google Sheets

Education

Diploma or Degree qualification

Tools

Microsoft Office Suite

Google Sheets

Job description

Overview

We are seeking a proactive and detail-oriented Executive Assistant / Client Liaison to provide high-level support to the CEO and serve as the main point of contact for clients. The role requires strong and excellent communication skills, initiative, and the ability to thrive in a fast-paced environment while maintaining professionalism and courtesy.

Responsibilities

• Serve as the primary point of contact for clients, providing professional, courteous, and attentive service. Handle client inquiries and feedback promptly and ensure all interactions reflect care and respect.
• Provide comprehensive administrative support to the CEO, including managing calendars, appointments, travel arrangements, and key documents accurately and efficiently.
• Schedule and coordinate internal and external meetings, prepare materials and presentations, and record minutes with attention to detail.
• Liaise effectively with vendors, suppliers, partners, and internal stakeholders to ensure smooth operations and an outstanding client experience.
• Collaborate with the marketing team to enhance client engagement and ensure all communications align with the firm’s standards.
• Monitor key deadlines, leads reports, and sales pipelines, keeping the CEO and department heads informed and up-to-date.
• Maintain confidentiality of sensitive information and ensure office organization and efficiency.
• Manage company supplies, including procurement, ordering, and maintaining sufficient stock to ensure availability at all times.
• Take ownership of ad hoc tasks and projects, demonstrating initiative, problem-solving ability, and the capacity to anticipate needs independently.
• Thrive in a fast-paced work environment, managing multiple priorities while maintaining accuracy, professionalism, and attention to detail.

Requirements

• Diploma or Degree qualification required
• Strong written and spoken English, with the ability to communicate clearly and professionally with clients and internal teams.
• Demonstrated initiative, organizational skills, and the ability to manage multiple priorities in a dynamic environment.
• Strong interpersonal skills with a courteous, client-focused approach.
• Proficient in Excel with relevant hands-on experience
• Skilled in Microsoft Office Suite and Google Sheets
• Previous experience providing executive-level support is preferred.