Executive Assistant | Central Area | URGENT | #Worknow - SY

Rapid Recruitment Asia Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is looking for a dynamic Executive Assistant to support the CEO and senior management. Responsibilities include overseeing office administration, managing HR tasks, and coordinating travel arrangements. The ideal candidate should have over 5 years of executive support experience and be fluent in Mandarin. This role offers attractive bonuses and long-term career development opportunities.

Benefits

Attractive Bonuses

Long-term career development opportunities

Qualifications

• At least 5 years of proven experience in executive support, HR administration, or office management.
• Strong proficiency in managing sensitive business matters.
• Ability to handle international travel arrangements.

Responsibilities

• Oversee day‑to‑day office administration to ensure seamless operations.
• Manage HR activities, including payroll, leave tracking, and attendance monitoring.
• Lead end‑to‑end recruitment processes from posting to onboarding.

Skills

Fluency in Mandarin

Executive support

HR administration

Office management

Organizational skills

Education

Diploma or Degree in Business Administration, Human Resources, or related discipline

Job description

Executive Assistant | Central Area | URGENT | #Worknow - SY

We are seeking a dynamic and experienced Executive Secretary to provide comprehensive support to the CEO and senior management. This role combines administrative oversight, HR coordination, and executive assistance, requiring someone who is proactive, highly organized confident in managing sensitive business matters.

What We Offer

• Attractive Bonuses
• Long-term career development opportunities

Responsibilities

• Oversee day‑to‑day office administration to ensure seamless operations.
• Manage HR activities, including payroll, leave tracking, and attendance monitoring.
• Lead end‑to‑end recruitment processes: posting roles, shortlisting, interviews, and onboarding.
• Maintain accurate employee records in line with local regulations and company policies.
• Coordinate staff engagement programs, training initiatives, and performance reviews.
• Work with external vendors, service providers, and government bodies on HR and office‑related matters.
• Ensure compliance with Singapore employment legislation and organizational policies.
• Oversee procurement of office supplies and facility needs while managing costs effectively.
• Manage the CEO’s schedule, including meetings, appointments, and conference arrangements.
• Organize international and local travel plans, including flights, accommodation, and itineraries.
• Handle visa applications, renewals, and documentation for CEO business travel.
• Prepare presentations, reports, and meeting documents for executive use.
• Screen and prioritize calls, emails, and correspondence, responding when appropriate on behalf of the CEO.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related discipline.
• At least 5 years of proven experience in executive support, HR administration, or office management.
• Fluency in Mandarin is a must to liaise effectively with stakeholders.

Interested candidates, kindly send in your resume in Microsoft Word format to sharonyip(at)rapidrecruitmentasia.com or message 88980*** via Apply Now. We regret that only shortlisted applicants will be notified.

Rapid Recruitment Asia Pte Ltd (16C8261)

Sharon Yip Shi Yun (R23112131)

EA License No: 16C8261

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