Executive Assistant | Central Area | URGENT | #Worknow - SY

Rapid Recruitment Asia Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is searching for an Executive Secretary to provide comprehensive support to the CEO and senior management. The ideal candidate will oversee administrative functions, manage HR activities, and facilitate recruitment processes. Strong organizational skills and fluency in Mandarin are essential. This role includes managing the CEO’s schedule and ensuring compliance with local employment legislation. Attractive bonuses and opportunities for long-term career development are offered.

Benefits

Attractive Bonuses

Long-term career development opportunities

Qualifications

• At least 5 years of proven experience in executive support, HR administration, or office management.

Responsibilities

• Oversee day-to-day office administration to ensure seamless operations.
• Manage HR activities, including payroll, leave tracking, and attendance monitoring.
• Lead end-to-end recruitment processes: posting roles, shortlisting, interviews, and onboarding.
• Maintain accurate employee records in line with local regulations and company policies.
• Coordinate staff engagement programs, training initiatives, and performance reviews.
• Work with external vendors, service providers, and government bodies on HR and office-related matters.
• Ensure compliance with Singapore employment legislation and organizational policies.
• Oversee procurement of office supplies and facility needs while managing costs effectively.
• Manage the CEO’s schedule, including meetings, appointments, and conference arrangements.
• Organize international and local travel plans, including flights, accommodation, and itineraries.
• Handle visa applications, renewals, and documentation for CEO business travel.
• Prepare presentations, reports, and meeting documents for executive use.
• Screen and prioritize calls, emails, and correspondence, responding when appropriate on behalf of the CEO.

Skills

Fluency in Mandarin

Office management

HR administration

Administrative skills

Organizational skills

Education

Diploma or Degree in Business Administration, Human Resources, or related discipline

Job description

About the Role

We are seeking a dynamic and experienced Executive Secretary to provide comprehensive support to the CEO and senior management. This role combines administrative oversight, HR coordination, and executive assistance, requiring someone who is proactive, highly organized, and confident in managing sensitive business matters.

What We Offer

• Attractive Bonuses
• Long-term career development opportunities

Responsibilities

• Oversee day-to-day office administration to ensure seamless operations.
• Manage HR activities, including payroll, leave tracking, and attendance monitoring.
• Lead end-to-end recruitment processes: posting roles, shortlisting, interviews, and onboarding.
• Maintain accurate employee records in line with local regulations and company policies.
• Coordinate staff engagement programs, training initiatives, and performance reviews.
• Work with external vendors, service providers, and government bodies on HR and office-related matters.
• Ensure compliance with Singapore employment legislation and organizational policies.
• Oversee procurement of office supplies and facility needs while managing costs effectively.
• Manage the CEO’s schedule, including meetings, appointments, and conference arrangements.
• Organize international and local travel plans, including flights, accommodation, and itineraries.
• Handle visa applications, renewals, and documentation for CEO business travel.
• Prepare presentations, reports, and meeting documents for executive use.
• Screen and prioritize calls, emails, and correspondence, responding when appropriate on behalf of the CEO.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related discipline.
• At least 5 years of proven experience in executive support, HR administration, or office management.
• Fluency in Mandarin is a must to liaise effectively with stakeholders.

Interested candidates, kindly send in your resume in Microsoft Word format to sharonyip(at)rapidrecruitmentasia.com or message 88980335 via Apply Now. We regret that only shortlisted applicants will be notified.

Rapid Recruitment Asia Pte Ltd (16C8261)

Sharon Yip Shi Yun (R23112131)

EA License No: 16C8261