Executive Assistant / Associate Executive, Allied Health & Pharmacy Ops (Dietetics)

EnviroDynamics; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading health organization in Singapore is seeking a dedicated administrative professional to manage various office duties, support financial procedures, and handle procurements. The ideal candidate should have a diploma in business administration, at least 1-2 years of relevant experience, and proficiency in Microsoft Office 365. This role offers a meaningful career with a focus on teamwork and employee growth.

Qualifications

• Minimum 1-2 years experience in administrative duties, preferably in healthcare settings.
• Ability to work effectively with other healthcare professionals in a team environment.
• Motivated and able to inspire and encourage others.

Responsibilities

• Manage monthly productivity reports and absenteeism tracking.
• Maintain filing system for key documents and staff records.
• Oversee department’s financial matters and assist in budget reports.

Skills

Microsoft Office 365

Team collaboration

Motivation and approachability

Education

Diploma in Business Administration or related fields

Job description

Join one of Singapore’s leading academic health systems, recognised for its excellence in healthcare, research, and education. The organisation has been ranked among The Straits Times’ Best Employers and listed in the Top 10 of Singapore’s Leading Employer Awards, reflecting its strong commitment to employee growth and engagement.

With a people-first culture, they are dedicated to staff development and workplace well-being. You can look forward to a meaningful career with an organisation that values innovation, compassion, and excellence in advancing health for the community.

Working hours: Monday to Friday, office hours

Key Responsibilities

Administrative Duties

• Manage monthly productivity reports, telehealth consults, and absenteeism tracking to ensure adequate coverage.
• Maintain filing system for key documents (e.g., BCLS, hand hygiene pledges, training records, etc.).
• Maintain and update department staff list, common email, ID security access and staff records in the Rooster system for department personnel.
• Handle mail, corporate gifts, and room bookings.
• Record and submit AHP (Allied Health Professionals) training hours into myHR system
• Oversee department’s financial matters, including honorarium requests and e-pay verification.
• Raise amendments and submit financial transactions for approval.
• Handle onboarding and offboarding tasks for new staff and students, including IT and payment setup.

Equipment & Supply Management / IT & Others

• Assist with procurement, delivery of consumables, and equipment management.
• Monitor stock levels, manage expiration checks, and ensure regular servicing of office equipment.
• Coordinate IT equipment requests, leasing, and asset management for staff, students, and interns.
• Monitor department expenditures and assist in the preparation of budget reports.
• Manage claims and ensure financial efficiency in department operations.

Key Requirements

• Min. Diploma in Business Administration or related fields.
• Min. 1-2 years experience in administrative duties. Preferably in healthcare settings.
• Proficient in Microsoft Office 365
• Ability to work effectively with other healthcare professionals in a team environment.
• Motivated, approachable, and able to inspire and encourage others.