Executive Assistant (APAC)

TLC Worldwide; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global marketing agency in Singapore seeks an Executive Assistant to support the CEO and senior leadership. The role involves managing the CEO's diary, preparing reports, and organizing client meetings. Ideal candidates have previous experience supporting executives and advanced skills in Microsoft Office. Join a dynamic team that values collaboration and diversity.

Benefits

Dynamic and collaborative team

Weekly webinars for development

Annual wellness week

Volunteering opportunities

TLC culture club events

Qualifications

• Previous EA experience supporting senior leadership or board-level executives.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage the CEO's diary, to-do list, and meeting coordination.
• Prepare presentations, reports, and documentation for internal and external use.
• Take minutes during board and executive meetings, track actions and deadlines.
• Support client and partner meetings alongside the MD.
• Oversee office management including supplies maintenance and vendor coordination.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Job description

WE ARE HIRING AN EXECUTIVE ASSISTANT

Ever opened a new bank account and got a weekend away Spent on fashion and received a personal styling session Picked up groceries and walked away with cinema tickets

If so youve probably experienced a TLC Worldwide campaign - without even knowing it.

At TLC we help the worlds biggest brands drive customer acquisition loyalty and engagement with emotionally engaging experience‑led rewards. From global banks to high street retailers our programs are designed shift behaviour boost ROI and build genuine brand love at the fraction of the cost of discounting and cash offers. Backed by COSMOS our all‑in‑one program platform we deliver personalised campaigns at scale with live data smart insights and seamless customer journeys.

Weve spent 30 years mastering what moves customers; combining deep consumer insight a global network of 100000 rewards and a unique ability to drive measurable ROI for brands.

Were 400 people strong across 15 global hubs. A collective of marketers creatives and strategists who care about doing great work - and having fun while we do it. We celebrate bold thinking empower growth and champion the kind of culture that helps people thrive.

Here are a few things that we’ve got to offer :

• Dynamic & collaborative team in a creative environment with exposure to global clients & colleagues - Check out our clients
• Weekly webinars to support your development through our People Academy
• Annual TLC Wellness Week and programmes throughout the year
• TLC Culture Club - including seasonal social events tasty lunches & more
• TLC Gives Back - volunteering opportunities including off site visits and volunteering leave
• TLC Rise - supporting and empowering women into leadership roles
• Frankies - Our very own awards ceremony where we walk down the TLC red carpet in our best outfits
• TLC Owners Club - Everyone that is part of the TLC experience contributes to our success which is why we all own a piece of TLC as part of our share holder scheme

What You’ll Be Doing

You will work closely with the CEO and senior leadership team providing high‑level administrative support and helping drive internal initiatives client relationships and operational excellence.

Executive Support

Manage the CEOs diary to‑do list and meeting coordination

Prepare presentations reports and documentation for internal and external use

Take minutes during board and executive meetings track actions and deadlines

Represent the CEO in internal meetings when required

Assist with travel arrangements and visa requirements

Support client and partner meetings alongside the MD

Project & Event Management

Organise client entertainment gifts and TLC Spaces initiatives

Plan and manage internal events including Frankies and Local Culture Club activities

Support special business projects and new entry processes

Client & CRM Management

Maintain client relationships through calls and emails

Log interactions in the CRM system and manage reporting tools

Research and prepare for client meetings and sales pitches

HR & People Support

Act as the first point of contact for HR queries in the region

Support recruitment onboarding performance reviews and offboarding

Ensure compliance with local employment regulations

Champion People & Culture programmes and support global initiatives

Office & Operations

Oversee office management including supplies maintenance and vendor coordination

Provide general EA support including expenses and contact management

Assist with ad‑hoc tasks and internal projects

What We’re Looking For

Were looking for someone who thrives in a fast‑paced people‑first environment and can balance strategic thinking with hands‑on execution.

Previous EA experience supporting senior leadership or board‑level executives

Advanced proficiency in Microsoft Office (Word Excel PowerPoint)

Strong organisational skills and attention to detail

Ability to work independently and manage multiple priorities

Excellent communication and interpersonal skills

High level of professionalism discretion and confidentiality

Positive attitude and collaborative mindset

Being a people‑led business we hire upon values and believe that our people are what make the beloved TLC culture so unique.

At TLC we aim to create a world within the world that is free from prejudice bias and inequity.

A world where diversity is valued and celebrated and where we work hard to ensure all our wonderful people are given equal opportunity to succeed.

If youre excited by everything weve told you then its time to apply!

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type: Full Time

Experience: years

Vacancy: 1