Executive Assistant and Office Manager - Renewable Energy

Michael Page International Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for an Executive Assistant/Office Manager to provide high-level administrative support and ensure smooth office operations. The ideal candidate will be proactive, detail-oriented, and have strong coordination skills. Responsibilities include managing executive calendars, coordinating governance tasks, handling government interactions, and supporting HR functions. This role offers a supportive environment within a respected organization.

Benefits

Supportive working environment

Opportunities for career growth

Qualifications

• Ability to work independently with minimal supervision.
• Basic understanding of accounting and tax filing.
• Experience in managing grants is a plus.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Coordinate with corporate secretary vendors on governance tasks.
• Support interactions with government entities and monitor relevant policies.

Skills

Organisational skills

Attention to detail

Proactive problem-solving

Communication skills

Confidentiality

Tools

Office software

AI tools

Job description

We are seeking a professional and organised Executive Assistant/Office Manager to provide high-level administrative support and ensure the smooth running of office operations. This role is based in Singapore and requires a proactive individual with a keen eye for detail and excellent coordination skills.

Client Details

Our client is a reputable organisation within the sustainable energy and tech industry. Operating with a strong presence in Singapore, they focus on delivering innovative solutions and maintaining a robust operational framework.

Description

• Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination.
• Coordinate with corporate secretary vendors on governance tasks including documentation, filing deadlines, board-related materials, compliance calendars etc.
• Support interactions with government entities by assisting in gathering documentation, understanding grant requirements, preparing submissions, and coordinating follow-ups.
• Monitor relevant government policies, new grant opportunities, and regulatory updates to keep executives informed.
• Manage correspondence, prepare reports, and handle confidential information with discretion.
• Be responsible for basic HR operations such as onboarding/ offboarding, CPF contribution etc
• Support the implementation of office policies and procedures.
• Facilitate communication between departments and external stakeholders.
• Assist in organising company events and meetings, ensuring seamless execution.
• Handle additional administrative tasks as required to support the business operations.

Profile

A successful Executive Assistant/Office Manager should have:

• Ability to work independently with minimal supervision
• Basic understanding of accounting and tax filing
• Experience in managing grants is a plus
• Proficiency in office software and AI tools
• Ability to maintain confidentiality and handle sensitive information with care.
• A proactive approach to problem-solving and decision-making.

Job Offer

• Opportunity to work within a respected organisation in Singapore.
• Supportive environment that values employee contributions.

If you have the skills and experience to excel as an Executive Assistant/Office Manager, apply now to take the next step in your career.

To apply online please click the 'Apply' button. For a confidential discussion about this role please contact Heather Wang (Lic No: R24123767 / EA No.: 18C9065) on [phone]. © Michael Page International Pte Limited, company number 199804751N (including Page Executive (53295516A) and Page Personnel Recruitment Pte Ltd (Registration Number: 201736642C)) operates under the EA Licence Numbers of 18S9099 and 18C9065.