Executive Assistant and Admin Lead

MEAD JOHNSON NUTRITION (ASIA PACIFIC) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading global nutrition company in Singapore seeks an experienced Executive Assistant to support the Director and Plant Leadership Team. Responsibilities include managing schedules, coordinating travel, and assisting in administrative tasks. The ideal candidate has a degree in Business Administration or Communications, with at least 2 years of relevant experience. This role offers a dynamic work environment emphasizing attention to detail and excellent communication skills.

Qualifications

• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Previous experience in office administration and events coordination are advantageous.

Responsibilities

• Coordinate and manage Director's calendar, appointments, and meeting schedules.
• Coordinate travel arrangements for Director and Plant Leadership Team, including flights and accommodation.
• Assist in special assignments related to leadership meetings and employee engagement activities.
• Support Engineering Team in facilities management and improvement projects.

Skills

Excellent communication

Organizational skills

Multitasking

Attention to detail

Discretion and confidentiality

Proficiency in Microsoft Office Suite

Education

Diploma or degree in Business Administration or Communications

Job description

Roles and Responsbilities:

Calendar and Schedule Management

• Coordinate and manage Director’s calendar, appointments and meeting schedules.

Travel Arrangements

• Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.
• Prepare itineraries for business travel.

General Administrative

• Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on‑site and off‑site events, visit coordination and management.
• Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities.
• Maintain records of all sites functional, technical, and leadership trainings for employees
• Assist on vendor payment processes.

Facilities Management

• Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).
• Create a conducive community experience in the administrative workplace that are both engaging and productive with human‑centric experiences.
• Lead 5S implementation across functions in within office area.
• Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
• Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.
• Oversee 3rd party contract services providers to ensure compliance to human rights policy.

Experience and Skills:

• Diploma or degree in Business Administration, Communications, or a related field is often preferred.
• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Excellent communication, organizational and multitasking abilities in a fastpaced environment.
• Attention to detail, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experiences in office administration and events coordination are advantageous.