Executive Assistant and Admin Lead

Reckitt; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A global health and hygiene company in Singapore is seeking an Executive Assistant. This role requires managing the Director’s calendar, coordinating travel arrangements, and assisting with HR matters. The ideal candidate has a diploma or degree in Business Administration, at least 2 years of experience supporting senior leadership, and strong communication and organizational skills. Proficiency in Microsoft Office Suite is essential.

Qualifications

• 2 years of experience as an Executive Assistant supporting senior leadership.
• Experience in office administration and events coordination is advantageous.

Responsibilities

• Manage the Director’s calendar, appointments, and meeting schedules.
• Coordinate travel arrangements for the Director and Plant Leadership Team.
• Assist in special assignments related to leadership meetings and events.
• Support HR in onboarding and offboarding employees.
• Supervise daily operations of 3rd party canteen and office utilities.

Skills

Excellent communication skills

Organizational abilities

Multitasking abilities

Attention to detail

Discretion and confidentiality

Proficiency in Microsoft Office Suite

Education

Diploma or degree in Business Administration or related field

Job description

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Your responsibilities

Calendar and Schedule Management:

• Coordinate and manage Director’s calendar, appointments and meeting schedules.

Travel Arrangements:

• Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.
• Prepare itineraries for business travel.

General Administrative:

• Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management.
• Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities.
• Maintain records of all sites functional, technical, and leadership trainings for employees.
• Assist on vendor payment processes.

Facilities Management:

• Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).
• Create a conducive community experience in the administrative workplace that is both engaging and productive with human-centric experiences.
• Lead 5S implementation across functions within office area.
• Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
• Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.
• Oversee 3rd party contract services providers to ensure compliance with human rights policy.

The experience we're looking for

• Diploma or degree in Business Administration, Communications, or a related field is often preferred.
• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Excellent communication, organizational and multitasking abilities in a fast‑paced environment.
• Attention to detail, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience in office administration and events coordination is advantageous.