Executive Assistant and Admin Lead

Reckitt Benckiser LLC; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading global hygiene and health company is seeking an Executive Assistant and Admin Lead in Singapore. This role involves managing the Director's calendar, coordinating travel, and providing general administrative support. The ideal candidate has a diploma or degree in a related field, along with at least 2 years of experience supporting senior leadership. Proficiency in Microsoft Office Suite is essential for success in this fast-paced environment.

Qualifications

• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Previous experiences in office administration and events coordination are advantageous.

Responsibilities

• Coordinate and manage Director’s calendar and meeting schedules.
• Coordinate travel arrangements for Director and Plant Leadership Team.
• Assist Director and Plant Leadership Team in special assignments and projects.

Skills

Excellent communication

Organizational abilities

Multitasking abilities

Attention to detail

Proficiency in Microsoft Office Suite

Education

Diploma or degree in Business Administration, Communications, or related field

Job description

Executive Assistant and Admin Lead

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Your responsibilities

Calendar and Schedule Management:

• Coordinate and manage Director’s calendar, appointments and meeting schedules.

Travel Arrangements:

• Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.
• Prepare itineraries for business travel.

General Administrative:

• Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management.
• Support the HR administrative and coordination matters on onboarding andoffboarding employees and employee engagement activities.
• Maintain records of all sites functional, technical, and leadership trainings foretregents.
• Assist on vendor payment processes.

Facilities Management:

• Support Engineering Team infacilities management and improvement projects execution (liaising with vendors).
• Create a conducive community experience in the administrative workplace thatare both engaging and productive with human-centric experiences.
• Lead 5S implementation across functions in within office area.
• Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
• Set regular checkpoints with canteen committee to continuously improveservices and address any pressing concerns.
• Oversee 3rd party contract services providers to ensure compliance to humanrights policy.

The experience we're looking for

• Diploma or degree in Business Administration, Communications, or a relatedfield is often preferred.
• At least 2 years of experience as an Executive Assistant supporting seniorleadership.
• Excellent communication, organizational and multitasking abilities in a fastpacedenvironment.
• Attention to detail, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experiences in office administration and events coordination areadvantageous.