Executive Assistant (Admin & PA)

Rezt & Relax Interior; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading interior design firm in Singapore is seeking an Executive Assistant to support the Directors and oversee company operations. The role demands strong organisational skills, HR-related experience, and proficiency in Microsoft Office. The ideal candidate is meticulous, proactive, and able to handle sensitive matters with professionalism. Competitive compensation and opportunities for growth are offered.

Qualifications

• Minimum 2-3 years of relevant experience, including HR-related exposure.
• Ability to multi-task and prioritise effectively while meeting deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide full secretarial support to the 3 Directors, including calendar management.
• Handle confidential information and ensure secure document management.
• Plan and coordinate company events and team gatherings.

Skills

Microsoft Office proficiency

Organisational skills

Customer-service orientation

Job description

Overview

We are looking for a meticulous and dependable Executive Assistant (Admin & PA) to support our 3 Directors and company operations. This is a key role that combines personal assistant duties with administrative, HR, and coordination responsibilities. If you’re proactive, well-organised, and able to handle sensitive matters with professionalism, we’d love to meet you.

Responsibilities

• Provide full secretarial support to the 3 Directors, including calendar management and document preparation
• Support day-to-day administrative needs across all departments
• Manage and coordinate maintenance of company assets
• Prioritise and handle all correspondence: emails, letters, memos, and notices
• Handle confidential information and ensure secure document management
• Prepare slides and materials for monthly and quarterly company meetings
• Liaise with vendors and arrange presentations during internal meetings
• Manage information flow and communications promptly and accurately
• Maintain well-organised filing systems (digital and physical)
• Make travel and accommodation arrangements per company policy
• Assist with HR-related tasks:
• Work pass applications and renewals
• Keep management updated on MOM regulations and changes
• Handle customer feedback and assist in complaint resolution
• Plan and coordinate company events, team gatherings, and annual functions
• Provide general support and take on ad-hoc assignments as required

Requirements

• Minimum 2–3 years of relevant experience, including HR-related exposure
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Docs, Sheets, Slides, Calendar, Drive)
• Strong organisational, planning, and follow-up skills
• Meticulous, detail-oriented, and proactive
• Ability to multi-task, prioritise effectively, and meet deadlines
• Responsible, dependable, and able to work independently
• Professional and pleasant disposition; strong interpersonal skills
• Customer-service oriented when engaging with clients, vendors, and subcontractors
• Excellent written and verbal communication skills
• A team player who thrives in a supportive and fast-paced environment
• Experience in handling statutory renewals (e.g. CaseTrust, ISO, BCA, HDB) is a plus