Executive Assistant (6-mth Contract) - Woodlands

REN CI HOSPITAL; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore seeks a Front Desk Coordinator to provide comprehensive administrative support at their Business Office. Responsibilities include assisting clients, coordinating admissions, and managing billing processes. The ideal candidate should hold a diploma, have at least 3 years of relevant experience in healthcare or service industries, and possess strong communication skills in English and a second language. Proficiency in Microsoft Office is essential for this role.

Qualifications

• Minimum of 3 years of experience in a relevant role.
• Experience in healthcare management and administration preferred.
• Good spoken and written English alongside another language preferred.

Responsibilities

• Provide front desk assistance to clients via calls or emails.
• Coordinate admissions to Nursing Home/Senior Care Centre.
• Assist clients with applications for government grants.
• Perform administrative tasks like billing and filing.

Skills

Client assistance

Financial counselling

Communication skills

Microsoft Office proficiency

Education

Diploma in any field

Job description

Provide front desk functions such as assisting clients, coordinating admissions, billing and other administrative duties at the Business Office of Ren Ci @ Woodlands.

RESPONSIBILITIES

• Provide front desk assistance to clients at the Business Office or via phone calls or emails.
• Perform financial counselling for new admissions.
• Coordinate admissions of residents / clients to Nursing Home (NH) / Senior Care Centre (SCC).
• Provide administrative support such as accurate and timely billing to client, regular monitoring of payments & debts and accurate and timely submission of data to relevant authorities.
• Assist residents / clients with the application of government grants/subsidies (e.g. financial assistance grants).
• Manage daily administrative functions of NH and SCC.
• Arrange and coordinate for meetings, including preparing and distributing documents
• Maintain the filing system/ records to ensure timely retrieval of files and record when required.
• Perform other duties assigned.

Job Requirements:

• Able to commit about 5 months and start immediate
• Min Diploma in any field.
• At least 3 years of experience.
• Experience in healthcare management and administration is preferred. Experience in service industries will also be useful.
• Good spoken and written English, and ability to speak and read another language will be preferred.
• Proficient in Microsoft Office tools.