Executive Assistant (1 year contract)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading recruitment agency in Singapore seeks an experienced Executive Assistant to provide high-level administrative support to senior management. The role includes calendar management, travel arrangements, and event coordination. Candidates should have at least 7 years of experience, excellent organizational skills, and proficiency in Microsoft Office. A competitive salary and opportunities for growth await.

Qualifications

• Minimum 7 years of executive assistant experience, preferably in a head or regional office.
• Strong experience in managing calendars and event planning across multiple time zones.
• Highly organized and detail-oriented with excellent communication skills.

Responsibilities

• Provide high-level administrative support to the Senior Leader, including calendar management.
• Organize travel arrangements and prepare detailed itineraries.
• Coordinate online, hybrid, and in-person events and workshops.

Skills

Executive assistant experience

Event planning

Organizational skills

Microsoft Office proficiency

Interpersonal skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Data visualization tools

Job description

Responsibilities:

• Provide high-level administrative support to the Senior Leader, including managing their calendar, scheduling appointments, and coordinating meetings across multiple time zones.
• Organize travel arrangements, including booking hotels, transportation, and preparing detailed itineraries to maximize the Senior Leader’s time.
• Coordinate and assist with organizing online, hybrid, and in-person events, team meetings, and workshops.
• Prepare meeting materials (presentations, minutes) and ensure timely sharing of agendas and relevant documents with the team.
• Handle department budget and procurement of office supplies while managing purchase orders and invoices.
• Support the preparation of reports, data visualization, and maintaining departmental metrics for senior leadership.

Requirements:

• Minimum 7 years of executive assistant experience, preferably supporting senior management in a head or regional office.
• Strong experience in event planning and managing calendars across multiple time zones.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiarity with data visualization tools (e.g., Canva, infographics).
• Highly organized, detail-oriented, and capable of managing multiple tasks under pressure.
• Excellent communication, interpersonal skills, and the ability to work independently and as part of a team.
• Proficiency in English and a high level of confidentiality, with a sense of urgency when required.

We are an equal opportunities employer and welcome applications from qualified candidates. Data provided is for recruitment purposes only.