Executive Assistant (1-Year Contract)

Danone Specialized Nutrition (Singapore) Private Limited; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A global leader in nutrition in Singapore seeks an Executive Assistant to support multiple senior stakeholders across various teams. The role involves managing calendars, organizing meetings, and handling confidential information. Ideal candidates should have 3-5 years of experience in an MNC, preferably in FMCG or Pharmaceutical sectors, along with excellent time management and organizational skills. This position offers a flexible hybrid work policy to balance home and office needs.

Benefits

Flexible working hours

Opportunities for career development

Dynamic work environment

Qualifications

• Minimum 3-5 years' experience in an MNC environment (Preferably FMCG or Pharmaceutical industry).
• Experience managing confidential information with professionalism.

Responsibilities

• Provide assistant support to multiple management staff based in SEA countries.
• Manage calendar and organize local, regional, and global team meetings.
• Plan and manage the budget for the team.
• Process purchase orders and handle travel itinerary.
• Organize departmental events and meetings.
• Provide ad hoc support to managers and team as required.

Skills

Time management skills

Partner management

Strong planning and organizational skills

Communication in an international environment

Attention to detail

Problem-solving abilities

Adaptability and flexibility

Ability to handle pressure

Job description

Overview

We’re looking for an Executive Assistant to work across a multitude of Global and Regional functional teams supporting multiple senior stakeholders. This role will coordinate and manage scheduling and teams, prepare and organize important and strategic materials and meetings.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the needs of the various managers. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Governance Team, Board of Directors, and other leaders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Responsibilities

• Providing assistant support to multiple management staff based in SEA countries
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itinerary and expense claims
• Providing team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, conventions and any other ad hoc meetings whenever required
• Adhoc support to managers and the team as required (IT issues, general queries etc)

Technical skills and experience

• Minimum 3-5 years’ experience in an MNC environment (Preferably FCMG or Pharmaceutical industry)

Soft skills

• Strong planning and organizational skills
• Good partner management & communication in an international environment
• Meticulous & strong attention to detail
• Digitally savvy
• Problem-solving abilities
• Adaptable, flexible in navigating ambiguity
• Positive attitude and eagerness to learn and go the extra mile
• At ease in uncertain and dynamic environments
• Ability to handle pressure and multi-tasking

Flexibility

Do things your way. At Danone Singapore, we believe that our teams work best when they are empowered to work flexibly – this is why our hybrid working policy allows you to agree the right balance of homeworking and office working, in line with yours and the team’s needs.

Focus on development – your way

With a suite of learning opportunities and a strong focus on in‑role development, your line manager will work closely with you to help unlock your career ambitions within Danone. Working here you will enjoy a fast‑paced, complex environment, which is packed with opportunities for the entrepreneurial spirit. You’ll work with some of the best‑known brands in the world, such as evian, Dumex and Aptamil, and we absolutely guarantee that you can just be yourself.

Our values

We live by our core ‘HOPE’ values – H is for Humanism, as people are at the heart of everything we do. O is for Openness, welcoming new ideas from the world we live in. P is for Proximity, as we believe that building close relationships leads to better understanding and trust. E is for Enthusiasm, for those who are as passionate as we are about bringing health through food to as many people as possible.

Diversity, Equity, and Inclusion (DEI)

Diversity, Equity, and Inclusion (DEI) is deeply embedded in Danone's DNA, representing our core values and beliefs. We embrace diversity as a driving force for positive change, nurturing an inclusive workplace where every individual is valued.

Join our movement for a healthier world

One Planet One Health BY YOU. For more information about Danone, our divisions and culture, please visit careers.danone.com.