Executive Assistant

MasterCard Worldwide; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global payment technology company in Singapore is looking for an Executive Assistant to support its executives by managing their schedules, coordinating meetings, and handling various administrative tasks. The ideal candidate will have administrative experience, strong Microsoft Office skills, and the ability to maintain confidentiality. This position offers professional development opportunities.

Qualifications

• Proven ability to interface with senior and executive level management.
• Experience in a collaborative setting.
• Prior HR experience is a plus.

Responsibilities

• Manage executives' schedules and coordinate meetings.
• Handle travel arrangements and expense reporting.
• Prepare reports and presentations.

Skills

Administrative experience in a corporate environment

Strong Microsoft Office Suite skills

Excellent oral and written communication in English

Ability to multi-task

High degree of confidentiality and discretion

Team player

Tools

Microsoft Outlook

Job description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Overview

The Executive Assistant will play a crucial role in supporting executives by managing their schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, confidentiality and the ability to work independently. The Executive Assistant will be a key business partner, ensuring that executives can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Role

• Perform general administrative duties to support day-to-day department operations in such areas as phone coverage; scheduling meetings; completing travel arrangements; expense reporting; maintaining management calendar; taking and distributing meeting minutes; generating copies; screening mail; filing; ordering supplies and maintaining department records.
• Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package.
• Assist in preparing and maintaining departmental budget.
• Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Develop and produce reports as assigned.
• May monitor and coordinate work of other employees or temporaries.

All About You

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
• Comfort with multi-tasking in a highly collaborative setting.
• Maintain a high degree of confidentiality and discretion, prior HR experience is a plus.
• Strong Microsoft Office Suite skills, particularly Outlook.
• Excellent oral and written communication in English.
• Strong team player, decisive and results driven, with high energy levels and initiative.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.