Executive Assistant

PropertyLimBrothers; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic Real Estate Media Tech company in Singapore seeks an experienced Executive Assistant to provide strategic support to a senior executive. This role focuses on enhancing operational efficiency and managing diverse responsibilities across business ventures. Ideal candidates will have 5-7 years of experience in executive support, exemplary organizational and communication skills, and a proactive mindset. The position offers a competitive benefits package, including paid leave and wellness allowances.

Benefits

5-Year Loyalty Bonus

Monthly Wellness Allowance

Up To 30 Days Of Paid Leave

Career Progression Opportunities

Departmental Bonding Activities

Qualifications

• 5–7 years in executive support for senior leaders, ideally in tech, media or startups.
• Proactive and ownership mentality.
• Exceptional time management and detail orientation.
• Impeccable written, verbal, and interpersonal skills.

Responsibilities

• Act as the central point of contact for the executive’s associates.
• Manage the executive’s calendar and emails.
• Support in meetings and project management.
• Handle client onboarding for the coaching business.
• Execute marketing and event management tasks.

Skills

Context-switching

Problem-solving

Organizational skills

Communication

Tech-savvy

Tools

Google Workspace

MS Office

Asana

Trello

ChatGPT

Job description

We are seeking a highly motivated, proactive, and exceptionally organized Executive Assistant to serve as the primary operational and strategic partner to a dynamic senior executive. You will provide seamless support across all business ventures, including a leadership role at a leading Real Estate Media Tech company (PLB) and as the Founder of a growing Business Coaching practice (MasteryCollective).
This is not a traditional administrative role. You will be the strategic right-hand and organizational backbone, enabling the executive to operate at maximum efficiency and impact.

The ideal candidate:

• Is a master of context-switching.
• Is a proactive problem-solver.
• Thrives on bringing order to complexity.

You will act as a gatekeeper and gateway, ensuring the executive’s time is spent on the highest-value activities across all enterprises.

What will I be doing?

1. Executive Management & Strategic Coordination
   • Act as the central point of contact for the executive’s associates, employees, clients, and partners.
   • Take full ownership of the executive’s calendar, ensuring strategic time management.
   • Filter, prioritize, and manage the executive’s emails and social media DMs.
   • Arrange complex domestic and international travel.
   • Prepare and submit accurate, timely expense reports.
2. High-Level Meeting & Project Support
   • Shadow and support the executive in high-level meetings, pitches, and strategy sessions.
   • Prepare and organize materials (agendas, presentation decks, pre-read packs).
   • Capture detailed minutes and track action items (using AI tools like ChatGPT, Gemini, and manual notes).
   • Support operational workflows and project management (Asana, Jira, Trello).
   • Oversee ad-hoc projects, research, and system/process improvements.
3. Client Onboarding & Business Growth
   • Manage the full client lifecycle for the coaching business.
   • Act as a key contact point for prospective clients.
   • Compile operational reports and dashboards to track business growth.
4. Marketing & Event Management
   • Manage and execute content calendars for social media, newsletters, and blogs.
   • Coordinate with freelancers or agencies (designers, editors).
   • Provide end-to-end logistical support for events (conventions, training).
   • Assist in promoting events via social media and email campaigns.

What is required of me?

• Experience: 5–7 years in executive support for senior leaders, ideally in tech, media, or startups. Experience supporting entrepreneurs is a plus.
• Mentality: Proactive, “run and gun,” strong ownership, anticipates needs.
• Organizational Skills: Exceptional time management and detail orientation.
• Communication: Impeccable written, verbal, and interpersonal skills.
• Tech Savvy:

• Google Workspace, MS Office, Slack, WhatsApp.
• Presentation tools: Keynote, Google Slides, Canva.
• Project management tools: Asana, Trello.
• Proficient in AI tools (ChatGPT, Gemini).
• Discretion & EQ: Handles confidential information with integrity and professional judgment.

What’s in it for you

• Exposure to exciting industries: Real Estate, Media, Tech, Business Coaching.
• A true strategic partnership role with direct business impact.
• 5-Day, 35-Hour Work Week
• 5-Year Loyalty Bonus
• Monthly Wellness Allowance
• Up To 30 Days Of Paid Leave
• Annual Complimentary Health Check-Up
• Staff Welfare Programs
• Career Progression Opportunities
• Departmental Bonding Activities
• Regular Huddles
• TownHall Meetings
• Family Day Events
• Workout Nights
• Pets Day
• Board Games Night
• Strategy Retreats
• Hackathons