Executive Assistant

Ideals Recruitment Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established financial institute in Chinatown is seeking a skilled Office Manager to oversee daily operations and handle HR functions. The ideal candidate will have a diploma/degree in Business Administration or HR, along with 5 years of related experience. This role offers a salary of $5000 - $6000 plus allowances, with a Monday to Friday schedule from 9 AM to 6 PM.

Qualifications

• 5 years’ experience in office management, HR administration, or executive secretary roles.
• Knowledge of Singapore employment laws and payroll processes.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Handle HR functions such as payroll, leave, attendance, recruitment, and onboarding.
• Maintain employee records and ensure compliance with local regulations.
• Organize staff engagement, training, and performance reviews.
• Liaise with vendors, service providers, and government agencies for HR and office matters.
• Manage office supplies procurement and cost control.
• Support CEO with calendar management, travel arrangements, visa applications, and meeting preparation.
• Screen and manage calls, emails, and correspondence on behalf of the CEO.

Skills

Office management

HR administration

Compliance knowledge

Vendor management

Calendar management

Education

Diploma/Degree in Business Administration or HR

Job description

Overview

Salary: $5000 - $6000 + Allowances
Mon - Fri / 9AM - 6PM
Working Location: Chinatown
Established Financial Institute

Job Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Handle HR functions such as payroll, leave, attendance, recruitment, and onboarding.
• Maintain employee records and ensure compliance with local regulations.
• Organize staff engagement, training, and performance reviews.
• Liaise with vendors, service providers, and government agencies for HR and office matters.
• Manage office supplies procurement and cost control.
• Support CEO with calendar management, travel arrangements, visa applications, and meeting preparation.
• Screen and manage calls, emails, and correspondence on behalf of the CEO.

Job Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• 5 years’ experience in office management, HR administration, or executive secretary roles.
• Knowledge of Singapore employment laws and payroll processes.

Interested applicants are welcome to apply online with updated Resume/CV via Apply Now button

Only shortlisted candidate will be notified

Leong Chee Ning (Crystal)

Registration No: R25137583