Executive Assistant

Cultivar Staffing & Search; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A commodity trading house is seeking an Executive Assistant to support the CEO with various business and personal duties. Responsibilities include managing the CEO's calendar, making travel arrangements, and providing secretarial support. Ideal candidates are proficient in Microsoft Office, possess strong communication skills, and can multitask across different time zones. Applications are invited in MS Word format.

Qualifications

• Must demonstrate ability to handle work professionally and efficiently.
• General understanding of logistics or trading concept is a plus.

Responsibilities

• Provide full spectrum of secretarial support to the CEO.
• Manage CEO's calendar and coordinate meetings.
• Record minutes of meetings and disseminate to participants.
• Assist with preparation of presentation decks.

Skills

Proficient in Microsoft Office

Strong written and verbal communication skills

Strong organizational and time management skills

Flexibility and adaptability to multitask

Job description

Overview

The hiring company is a commodity trading house. The primary responsibility of the Executive Assistant is to support the CEO with business and personal related duties.

Responsibilities

• Provide full spectrum of secretarial support to the CEO.
• Manage calendar of CEO and coordinate meetings, appointments and travel arrangements
• Manage flight, hotel reservations and visa applications.
• Schedule appointments and meetings with stakeholders, clients and vendors.
• Record minutes of meetings and disseminate to participants within a working day.
• Assist with the preparation of presentation decks and materials required for meetings.
• Assist with monthly expense and travel claims.
• Work closely with relevant departments to ensure accurate and timely submission of information and documents
• Liaise with operations team to obtain freight rates, vessel schedules and space availability for indications.
• Any other ad-hoc tasks assigned.

Qualifications

• Proficient in Microsoft Office
• Possess strong written and verbal communication skills.
• Possess strong organizational and time management skills, and able to demonstrate ability to handle work professionally, independently and efficiently.
• Flexibility and adaptability to multitask and work on different time zones to meet deadlines.
• General understanding of logistics / trading concept is a good to have.

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

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EA License: 19C9782 (Cultivar Asia Pte Ltd)