Executive Assistant

Macquarie Group; Singapore; Hybrid; SGD 65,000 - 85,000; Full time

Job summary

A global financial services firm in Singapore is looking for an Executive Assistant to support the Infrastructure team. The role involves managing executives' calendars, organizing travel, and coordinating meetings. Candidates should have at least 5 years of executive assistant experience in professional services, strong organizational skills, and a high level of professionalism. The role offers a hybrid working environment and comprehensive benefits including parental leave and wellbeing initiatives.

Benefits

1 wellbeing leave day

5 additional paid Flexi-Leave days

20 weeks’ paid parental leave

2 days of paid volunteer leave

Reimbursement for work from home equipment

Flexible working arrangements

Qualifications

• 5 years’ experience providing executive assistant support within professional services.
• Ability to maintain discretion and professionalism in all interactions.
• Strong multi-tasking abilities with effective management of conflicting priorities.

Responsibilities

• Support executives with extensive inbox and diary management.
• Manage domestic and international travel arrangements.
• Oversee multiple video calls and coordinate across time zones.

Skills

Executive assistant support experience

Attention to detail

Organisational and planning abilities

Interpersonal and communication skills

Proactive approach

Job description

Overview

Join us as an Executive Assistant supporting the high‑performing Infrastructure team within the Real Assets department of Macquarie Asset Management.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.

What role will you play?

Working in a fast‑paced and close‑knit team environment, you will support executives and members of the team on extensive inbox and diary management, arranging internal and external face‑to‑face meetings and overseeing multiple video calls per week, including managing the waiting room, agenda, participants and presentations when required. You will manage domestic and international travel arrangements including accommodation, visas, client entertainment and expense claims, and interact regularly with other assistants to coordinate conference calls with international offices and across different time zones.

What You Offer

• 5 years’ experience providing executive assistant support within the professional services industry (finance, consulting or legal)
• Ability to adopt a proactive approach and fully understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality and professionalism
• Exceptional attention to detail
• Strong organisational, planning and multi‑tasking abilities and the ability to effectively manage conflicting priorities
• A natural collaborator with excellent interpersonal and communication skills and the ability to seamlessly interact with the global executive assistants’ team, stakeholders and senior executives within a fast‑paced environment.

Benefits

• 1 wellbeing leave day and 5 additional paid Flexi‑Leave days per year
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave per annum and donation matching
• Option to purchase additional annual leave
• Benefits and initiatives to support your physical, psychological and financial wellbeing including, comprehensive medical and life insurance cover and additional flexible wellbeing credits
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Asset Management

Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We’re trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi‑asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Diversity, Equity & Inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio‑economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative