Executive Assistant

Pacific Internet (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A tech company in Singapore seeks an Executive Assistant to support C-level executives. The role involves preparing presentations, handling confidential documents, and facilitating corporate governance communication. Ideal candidates have a Bachelor's degree, 5+ years of executive support experience, and compliance knowledge. Strong communication skills in English and Chinese are essential.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Prior experience in corporate secretarial work or compliance is required.
• Familiarity with regulatory environments in Southeast Asia is advantageous.

Responsibilities

• Prepare high-quality presentations and meeting agendas.
• Handle sensitive documents with confidentiality.
• Facilitate communication on corporate governance and compliance.
• Organise board and shareholder meetings.
• Maintain accurate statutory records in compliance with ACRA requirements.

Skills

Executive support

Corporate secretarial experience

Compliance knowledge

Organizational skills

Time-management skills

Written and verbal communication in English

Written and verbal communication in Mandarin

Education

Bachelor's degree in Business, Law, or related discipline

Job description

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
• Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.