Executive Assistant

Get.Career; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an Executive Assistant to provide administrative support to management and operations. The ideal candidate is detail-oriented, organized, and proficient in Microsoft Suite. Responsibilities include scheduling meetings, maintaining filing systems, and liaising with vendors. Competitive salary offered between $3,500 to $4,000 monthly.

Qualifications

• Candidate must be detail-oriented and proactive.
• Must be organized and reliable.
• Open to learn and grow in a dynamic environment.

Responsibilities

• Provide administrative and operational support to management and operations teams.
• Coordinate and schedule meetings and events.
• Assist in preparing reports and documentation.
• Maintain accurate filing and documentation systems.
• Manage office supplies inventory.
• Liaise with vendors and internal departments.

Skills

Organizational skills

Communication skills

Coordination skills

Proficiency in Microsoft Suite

Education

Minimum GCE 'A' Levels/Diploma

Job description

We are seeking a proactive and detail-oriented Executive Assistant to provide administrative and operational support to our management and operations teams. Candidate should be someone who is organized, reliable and open to learn and grow in a dynamic office environment.

Working hours: Monday to Friday 9am - 5.30pm

Salary: $3500 - $4000

Job Responsibilities

• Provide administrative and operational support to the Management and Operations teams.
• Coordinate and schedule meetings, appointments and internal/external events, ensuring all logistics and materials are prepared in advance.
• Assist in the preparation and distribution of reports, presentations, meeting materials and documentation.
• Maintain accurate filing and documentation systems, both digital and physical.
• Manage and monitor office supplies inventory and coordinate procurement when necessary.
• Arrange and monitor deliveries and courier services, ensuring items and documents are collected and delivered on time.
• Liaise with external vendors, service providers, clients and internal departments to facilitate smooth operations.
• Support event planning, team activities and ad hoc administrative duties as assigned.

Job Requirements

• Minimum GCE 'A' Levels/Diploma
• Proficient in Microsoft Suite
• Strong organizational, coordination and time management skills.
• Excellent written and verbal communication skills.