Executive Assistant

RHTLAW ASIA LLP; Singapore; On-site; SGD 65,000 - 85,000; Full time

Job summary

A leading law firm in Singapore is seeking an experienced Executive Assistant to provide high-level administrative and strategic support. You will handle a range of responsibilities including calendar management, project coordination, and stakeholder communication. The ideal candidate has at least 5 years of experience in a similar role, exceptional organizational skills, and is tech-savvy, comfortable using innovative tools to enhance efficiency.

Qualifications

• 5+ years of experience as an executive assistant or in a legal administrative role.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in drafting and editing professional documents.

Responsibilities

• Provide comprehensive executive support including calendar and travel management.
• Collaborate with Partner to manage project timelines and initiatives.
• Draft and distribute communications on behalf of the Partner.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Discretion

Technical proficiency

Education

Bachelor's degree in Business Administration, Law, or related field

Master's degree or legal background

Tools

Microsoft Office Suite

Document management systems

Job description

About Us

RHTLaw Asia LLP is not just a law firm — we are the gateway to Asia. Headquartered in Singapore, we deliver innovative and practical solutions to clients navigating the complexities of doing business across the region. With our ASEAN Plus network of over 2,000 legal professionals, including 600 partners in 88 cities across Asia, and membership with HLB International, our reach is truly global yet deeply local.

Through our ONERHT collaboration, we go beyond law, offering clients integrated business solutions. At RHTLaw Asia, we are committed to pushing boundaries, making a difference, and helping our clients achieve extraordinary outcomes.

Role Overview

The Executive Assistant will provide high-level administrative and strategic support to the practice areas and partners, playing a key role in ensuring the smooth operation of daily activities and long-term initiatives. This role requires a highly organized, discreet, and proactive professional who can manage a wide range of responsibilities with precision, confidentiality, and adaptability.

The Executive Assistant will serve as a trusted liaison between the Partner and internal/external stakeholders, including clients, and senior leadership. The ideal candidate will be tech-savvy, detail-oriented, and capable of anticipating needs in a fast-paced legal environment.

Key Responsibilities

1. Executive Support

• Provide comprehensive executive support to the practice areas and Partners, including calendar management, meeting scheduling, travel arrangements, and correspondence handling.
• Prepare and review documents, presentations, and reports for internal and client meetings, ensuring accuracy and professional presentation.
• Coordinate and facilitate follow-ups on action points from meetings and ensure timely progress.

2. Strategic and Operational Coordination

• Collaborate with the Partner to drive key initiatives, manage project timelines, and ensure alignment with organizational objectives.
• Act as a point of contact and representative of the Partner for inter-departmental coordination, partner inquiries, and client relations.
• Assist in developing, implementing, and monitoring office policies and procedures to enhance operational efficiency.

3. Communications and Stakeholder Engagement

• Serve as a liaison between the Partner and internal/external stakeholders, maintaining strong professional relationships.
• Draft, proofread, and distribute communications on behalf of the Partner to clients, and other stakeholders as needed.
• Assist in the planning and organization of high-level events, meetings, and engagements, ensuring seamless execution.

4. Project Management and Reporting

• Oversee special projects and initiatives led by the Partner, managing timelines, deliverables, and stakeholder involvement.Conduct research, compile information, and generate analytical reports to support strategic decision-making.Monitor and report on key performance indicators, highlighting areas of improvement and achievement.

  5. Administrative Oversight and Compliance

  • Manage confidential and sensitive information related to firm matters and personnel, ensuring strict compliance with data protection policies.
  • Support compliance with internal and external regulatory requirements, including file management, KYC checks, and audit preparation.
  • Coordinate with internal departments to support financial, legal, and HR functions as required by the Partner.

  Qualifications & Experience

  · Bachelor’s degree in Business Administration, Law, or a related field. A Master’s degree or legal background is an added advantage.

  · Minimum of 5 years’ experience in an executive assistant, legal secretary, or senior administrative role within a law firm or professional services environment.

  · Exceptional organizational and project management skills, with a proven ability to manage multiple priorities in a fast-paced, high-stakes environment.

  · Strong written and verbal communication skills, with meticulous attention to detail and proficiency in drafting, editing, and formatting professional documents.

  · Demonstrated ability to handle sensitive and confidential information with the highest level of discretion and professionalism.

  · Proficient in office management software (e.g., Microsoft Office Suite, document management systems) and familiar with legal industry tools.

  · AI-ready: Comfortable using AI-powered productivity tools (e.g., smart scheduling assistants, automated transcription, document summarization, and workflow automation platforms) to enhance efficiency, accuracy, and responsiveness.

  Personal Attributes

  · Leadership & Initiative: Self-motivated and resourceful, with the ability to work independently, take initiative, and proactively offer solutions.

  · Interpersonal Skills: A collaborative team player with strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.

  · Problem Solving: Analytical and solution-oriented, with a keen ability to assess challenges and implement effective resolutions.

  · Adaptability: Flexible and resilient in managing shifting priorities, diverse tasks, and dynamic work environments.

  · AI-Savvy Mindset: Embraces technology and is comfortable using AI-powered tools (e.g., smart assistants, workflow automation, data extraction, and summarization tools) to enhance productivity, streamline communication, and support decision-making.