Executive Assistant

MICHAEL PAGE INTERNATIONAL PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering and construction firm in Singapore is seeking an experienced secretary to support the Chairman. This role involves managing the Chairman's calendar, preparing reports, and acting as a liaison with stakeholders. The ideal candidate has over 5 years of secretarial experience in the O&G or Energy sector, possesses excellent organizational skills, and can work under pressure.

Qualifications

• At least 5 years of experience in a secretarial role within the O&G or Energy sector.
• Ability to work under pressure and handle competing priorities.
• High level of professionalism and integrity.

Responsibilities

• Provide dedicated support to the Chairman in a fast-paced O&G environment.
• Manage and coordinate the Chairman's calendar, appointments, and travel arrangements.
• Prepare executive-level reports, presentations, and correspondence.

Skills

Organizational skills

Multitasking

Attention to detail

Stakeholder management

Proactive problem-solving

Tools

MS Office

Job description

• Provide dedicated support to the Chairman in a fast-paced O&G environment.
• Opportunity to work in the O&G sector with a reputable organisation.

About Our Client

A leading Singapore-based engineering and construction firm specializing in integrated oil and gas, petrochemical, and energy infrastructure projects across the region.

Job Description

• Manage and coordinate the Chairman's calendar, appointments, and travel arrangements.
• Prepare executive-level reports, presentations, and correspondence on behalf of the Chairman.
• Serve as the key liaison between the Chairman and internal/external stakeholders.
• Draft, edit, and review official communications, emails, and documents to ensure accuracy and professionalism.
• Schedule, organize, and prepare materials for meetings, conferences, and corporate events.
• Document and distribute meeting minutes, track action items, and ensure timely follow-ups.
• Assist and contact guests for conferences, events and meetings.
• Maintain compliance with corporate policies, standards, and governance protocols.
• Collaborate with cross-functional teams, external partners, and government agencies when necessary.
• Coordinate and manage logistics for corporate events, board meetings, and leadership off-sites.

The Successful Applicant

• Atleast 5 years of experience in secretarial role, ideally within the O&G or Energy or industrial/manufacturing sector.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure, meet tight deadlines, and handle competing priorities.
• High level of professionalism, integrity, and discretion in dealing with confidential matters.
• Excellent business acumen, stakeholder management and organisation skills.
• A proactive approach to problem-solving and supporting management needs.
• Proficient in MS Office and systems.

What's on Offer

The role offers the opportunity to work closely with leadership in a leading O&G/manufacturing firm, gaining exposure to strategic decision-making and regional operations in a fast-paced, high-impact environment.

Michael Page International Pte Ltd | Registration No. 199804751N