Executive Assistant

TALENTVIS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable staffing agency in Singapore is seeking an experienced Executive Assistant to oversee daily office administration and manage HR functions. The ideal candidate will have at least 5 years of experience in office management or HR administration. Proficiency in MS Office and knowledge of Singapore employment laws are essential. This role includes managing the CEO's schedule, coordinating travel, and ensuring compliance with local regulations.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing and attendance records.
• Coordinate employee engagement activities and performance reviews.

Skills

Organizational skills

Multitasking

Communication skills in English

Discretion

Proactivity

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS systems

Job description

Executive Assistant

Key Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.

Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills in English (written and spoken).
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

Ready to make an impact? We’d love to hear from you! Apply today by sending your resume to [e-mail] or click apply now!

We regret to inform that only shortlisted candidates would be notified

Talentvis Singapore Pte Ltd | EA License No: 04C3537
EA Personnel Name: Sherwin Wong | EA Personnel No: R1770151