Executive Assistant

Marshall Cavendish Education Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading educational organization in Singapore is seeking a proactive Executive Assistant to support a senior leader. You will manage communications, coordinate travel, and prepare reports. The ideal candidate has strong people skills, meticulous attention to detail, and proficiency in Microsoft Excel and PowerPoint. This role is perfect for those who thrive in fast-paced environments and enjoy anticipating needs.

Qualifications

• Ability to navigate strong personalities with grace and tact.
• Strong communication and interpersonal skills.
• Comfortable with data tools or dashboards.

Responsibilities

• Monitor and manage the reporting manager’s email and key systems.
• Coordinate travel plans and itineraries.
• Organize and plan meetings effectively.
• Track actual costs vs. budget.
• Prepare monthly reports and insights for management.

Skills

Excellent people skills

Meticulous attention to detail

Proficiency in Microsoft Excel

Strong communication finesse

Analytical mindset

Tools

Microsoft Excel

PowerPoint

Bookmaster

QlikView

Unipro

Job description

About the Role

We’re seeking a proactive, tech-savvy Executive Assistant to support a senior leader in driving business success. This isn’t just about calendars and emails—it’s about being a trusted partner who anticipates needs, solves problems, and keeps things moving. This is your moment if you thrive in fast-paced environments and love making things run smoothly.

What You’ll Be Doing

• Monitor and manage the reporting manager’s email and key systems (Bookmaster, QlikView, Unipro) to keep priorities on track.
• Coordinate travel plans and itineraries with precision and flair.
• Organize and plan meetings, ensuring agendas, logistics, and follow-ups are seamless.
• Track actual costs vs. budget and support research or analysis needed for decision-making.
• Prepare monthly reports and insights for management that tell a clear story.
• Tackle various requests with agility, discretion, and a can-do attitude.

What We Are Looking For

• Excellent people skills—you know how to navigate strong personalities with grace and tact.
• Meticulous attention to detail, paired with strong communication and interpersonal finesse.
• Proficiency in Microsoft Excel and PowerPoint; bonus if you’re comfortable with data tools or dashboards.
• Analytical mindset—you can interpret data, spot trends, and present findings clearly.
• A proactive, solutions-first approach—you don’t wait to be asked, you anticipate and act.