Executive Assistant

Zouk Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading lifestyle and hospitality group in Singapore is seeking an Administrative Assistant to support the executive team. The role involves preparing key documents, managing travel logistics, and liaising with stakeholders. Ideal candidates are proactive, organized, and adept at handling confidential matters. Strong proficiency in Microsoft Office is required.

Qualifications

• Proactive and adaptable, with the ability to liaise effectively.
• Demonstrates attention to detail and discretion.
• Experience supporting executives or senior management preferred.

Responsibilities

• Draft and proofread presentations and key documents.
• Liaise with internal/external stakeholders efficiently.
• Handle sensitive information with discretion.
• Coordinate meeting arrangements across time zones.
• Support project management by tracking deadlines.
• Oversee travel logistics and expense claims.

Skills

Proficiency with Microsoft Office Suite

Outstanding organizational skills

Strong verbal communication

Strong written communication

Job description

We are looking for an Administrative Assistant to support the executive team; primarily the regional Senior Director of Operations for an international lifestyle and hospitality group. The ideal candidate will be proactive, adaptable, and organized, with the ability to liaise with cross-functional teams. Must demonstrate strong written and verbal communication, attention to detail, and be comfortable handling confidential matters with discretion.

JOB RESPONSIBILITIES

• Draft, proofread, and prepare presentations and other key documents
• Act as a liaison with internal/external stakeholders, maintaining strong relationships and handling inquiries in an efficient manner
• Handle sensitive information with discretion and professionalism
• Coordinate meeting arrangements across multiple time zones and markets
• Support project management initiatives by tracking deliverables and deadlines
• Partner with other management and administrators within the HQ Office to ensure appropriate coverage
• Oversee local and international travel logistics, including expense claims and last-minute changes

PROFESSIONAL SKILLS & QUALIFICATIONS

• Proficiency with Microsoft Office Suite (Outlook, Excel, Powerpoint, Word)
• Outstanding organizational and time management skills, with the ability to manage multiple priorities effectively
• Strong critical thinking and problem solving skills
• Prior experience supporting executives or senior management preferred