Executive Assistant

HMI Medical; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare provider in Singapore is seeking an experienced Executive Assistant to support the C Suites. Key responsibilities include managing calendars, coordinating meetings, and handling travel arrangements. The ideal candidate has at least 5 years of experience in a similar role and possesses excellent organizational and communication skills. This position requires adaptability and a high level of professionalism.

Qualifications

• Minimum of 5 years of experience as a Personal Assistant or Executive Assistant.
• Experience supporting multiple senior executives in a corporate environment.

Responsibilities

• Act as the primary point of contact between the C Suites and stakeholders.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle confidential information and assist with travel arrangements.
• Screen and direct incoming communications for the C Suites.
• Organize meetings, conferences, and events.

Skills

Excellent organizational and multitasking abilities

Strong communication skills (written and verbal)

High proficiency in office software (MS Office, Google Suite)

Time management skills

Ability to maintain professionalism and confidentiality

Strong problem-solving and decision-making skills

Ability to work independently

Education

Bachelor’s degree in Business Administration, Management, or a related field

Job description

Key Responsibilities

• Executive Support
  • Act as the primary point of contact between the C Suites and internal/external stakeholders.
  • Manage and prioritise the calendars of the C Suites, schedule meetings, and coordinate appointments.
  • Handle confidential and sensitive information with discretion.
  • Assist with travel arrangements, itineraries, and accommodations for the C Suites.
  • Anticipate the needs of the C Suites and proactively address them.
• Communication & Coordination
  • Screen and direct incoming phone calls, emails, and correspondence for the C Suites.
  • Act as a liaison between the C Suites and other employees, clients, and stakeholders.
  • Organize and coordinate meetings, conferences, and events for the C Suites.
  • Draft and proofread emails, reports, and other documents on behalf of the C Suites.
• Travel & Logistics
  • Organize domestic and international travel arrangements for the C Suites, including flight bookings, hotel reservations, and transportation.
  • Prepare detailed travel itineraries and assist the C Suites during their travels.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting multiple senior executives in a corporate environment.

Skills

• Excellent organizational and multitasking abilities.
• Strong communication skills (written and verbal).
• High proficiency in office software (MS Office, Google Suite, etc.).
• Time management skills with an ability to prioritize tasks effectively across multiple executives.
• Ability to maintain a high level of professionalism and confidentiality.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.

Personal Attributes

• Proactive, detail-oriented, and self-motivated.
• Strong interpersonal skills and the ability to build relationships with key stakeholders.
• Adaptability and flexibility in a fast-paced environment.
• Strong work ethic and a "can-do" attitude.
• Discretion, integrity, and professionalism at all times.