Executive Assistant

GRIT SEARCH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based Family Office is seeking a highly organised Executive Assistant / Office Administrator to support the Principal and family members. Responsibilities include managing calendars, communication, daily office operations, and event coordination. Ideal candidates have strong administrative skills and can multitask in a fast-paced environment. This role offers a unique opportunity to work closely with the family and contribute to the smooth running of their affairs.

Qualifications

• Proactive and trustworthy individual with strong administrative skills.
• Ability to manage multiple priorities in fast-paced and confidential environments.

Responsibilities

• Provide full executive assistance to the Principal and family members.
• Oversee daily office operations including facilities management and supplies.
• Organise and support both corporate and family events.

Skills

Organisational skills

Administrative skills

Attention to detail

Multi-tasking

Job description

Overview

We are seeking a highly organised, proactive, and trustworthy Executive Assistant / Office Administrator to support a Family Office based in Singapore. This role combines executive support to the Principal and family members with responsibility for the smooth day‑to‑day running of the office.

The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage multiple priorities in a fast‑paced and confidential environment.

Key Responsibilities

Executive Support

• Provide full executive assistance to the Principal and family members, including calendar management, meeting coordination, and travel arrangements (both business and personal).
• Manage correspondence, emails, and calls on behalf of the Principal, ensuring timely and appropriate responses.
• Prepare meeting materials, reports, presentations, and briefing documents.
• Support family‑related matters such as personal appointments, events, and logistics coordination.
• Liaise with external advisors, service providers, and stakeholders (e.g., banks, lawyers, accountants, investment partners).

Office Administration

• Oversee daily office operations including facilities management, supplies, and vendor coordination.
• Manage general administrative processes such as invoicing, expense tracking, and basic bookkeeping support.
• Ensure efficient filing systems (physical and digital) and maintain confidentiality of sensitive information.
• Coordinate with external service providers for IT, HR, and operations needs.
• Support the onboarding of new staff and maintain employee and office records.

Event & Project Coordination

• Organise and support both corporate and family events, dinners, and travel itineraries.
• Assist in project management and follow‑up on key initiatives or investments as directed by the Principal.
• Handle ad‑hoc tasks and special assignments as needed.