Executive Assistant

KING SEARCH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services organization in Singapore is seeking an experienced Executive Assistant to support a Senior Leader. In this pivotal role, you will handle strategic time management, proactive operations, and high-caliber communication. Ideal candidates are those who possess a strong attention to detail, emotional intelligence, and a commitment to personal growth in a mission-driven environment. This role offers accelerated growth and high autonomy.

Benefits

Accelerated Growth Opportunities

High Trust and Autonomy

Mission-Driven Work

Qualifications

• You have strong integrity and a proactive mindset.
• You are calm and composed under pressure.
• You are committed to personal and professional growth.

Responsibilities

• Manage complex schedules and prioritize meetings.
• Anticipate challenges and streamline operations.
• Draft and edit high-level correspondence.
• Handle sensitive information with discretion.
• Manage expectations with internal and external stakeholders.

Skills

Strategic Time Management

Proactive Operations Management

High-Caliber Communication

Confidentiality and Discretion

Stakeholder Coordination

Emotional Intelligence

Attention to Detail

Resilience

Desire for Growth

Job description

Executive Assistant to Senior Leader (Insurance Company)

The Opportunity

This is a pivotal and highly visible role for a dedicated professional who wants to move beyond standard administrative support. The Executive Assistant serves as the operational backbone and strategic gatekeeper for a Senior Leader at our Insurance Company. You won't just be managing a calendar; you'll be actively shaping the executive's capacity to lead and drive key business initiatives.

We are looking for someone with exceptional integrity, maturity, and a proactive mindset to join a mission-driven organization focused on financial security and stability.

Core Responsibilities

This role demands a high degree of autonomy, foresight, and professional excellence:

• Strategic Time Management & Gatekeeping: Rigorously manage the executive's complex schedule, filtering requests, prioritizing meetings, and ensuring their focus is always aligned with the company's highest priorities.
• Proactive Operations Management: Act as a forward-thinker by anticipating logistical and operational challenges before they arise. Identify potential roadblocks, streamline workflows, and offer solutions without needing explicit direction. (Translates: Be Proactive, Not Reactive).
• High-Caliber Communication: Draft, edit, and manage high-level correspondence, presentations, and internal communications with precision, ensuring everything that leaves the executive's office meets our standard of excellence. (Translates: Excellence Over Ego).
• Confidentiality and Discretion: Handle all sensitive corporate, personnel, and client information with absolute professionalism and unwavering loyalty. Trust is the foundation of this relationship. (Translates: Discretion & Loyalty).
• Stakeholder Coordination: Employ a high degree of emotional intelligence to manage and coordinate expectations with internal teams, external partners, and high-value clients, always maintaining a calm and confident demeanor under pressure. (Translates: Emotional Intelligence is Crucial).

What We Are Looking For

The ideal candidate possesses the right combination of professional skills and personal character:

• Unwavering Initiative: You are driven by an internal motor; you don't wait for tasks to be assigned but instead see a need and move to address it immediately. (Translates: Inner Drive).
• Resilience and Composure: You can remain calm, focused, and steady even when facing unexpected changes or demanding deadlines, helping to maintain clarity for the leader. (Translates: Steady Under Fire).
• Exceptional Attention to Detail: You catch the minor errors, subtle cues, and small logistical elements that others miss, preventing them from becoming major issues later. (Translates: Attention to Subtlety).
• A Desire for Growth: You are eager to be challenged and developed, committed to becoming a sharper, more strategic, and more resilient professional. This is a role where we develop leaders, not just assistants. (Translates: There Will Be Stretching).

Why Join Us?

• Accelerated Growth: You will gain unique exposure to executive-level decision-making and have the opportunity to expand your skills faster than in a traditional corporate role.
• High Trust & Autonomy: Upon proving reliability, you will be granted significant access and autonomy, allowing you to truly own your responsibilities.
• Mission-Driven Work: Contribute directly to the success of an organization that provides essential financial security and peace of mind to our clients.