Executive Assistant

Margin Wheeler Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading corporate service provider in Singapore seeks a highly organized Executive Assistant to support the CEO and senior leadership. Responsibilities include managing schedules, preparing agendas, and handling confidential information. The ideal candidate has 3–5 years of experience in a similar role and strong communication skills. Join a fast-paced and growth-oriented environment that offers exposure to strategic decision-making.

Benefits

Exposure to strategic decision-making

Supportive work environment

Opportunities for growth

Qualifications

• 3–5 years’ experience as an Executive Assistant or similar role supporting senior leadership.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Prepare agendas and take minutes for meetings.
• Handle confidential information with discretion.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Proficiency in Microsoft Office

Education

Diploma/Degree in Business Administration or related field

Job description

About Us

Margin Wheeler is Singapore’s leading corporate service provider, delivering award-winning incorporation, corporate secretarial, accounting, and tax solutions. We are looking for a highly organised and discreet Executive Assistant to provide comprehensive support to the CEO and senior leadership team, ensuring smooth day-to-day operations and effective time management.

Key Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, take minutes, and follow up on action items for meetings.
• Handle confidential information with discretion and professionalism.
• Draft, proofread, and format correspondence, reports, and presentations.
• Liaise with internal departments, clients, and external stakeholders on behalf of the CEO.
• Monitor emails and prioritise tasks to optimise the CEO’s time.
• Assist in organising corporate events, networking engagements, and industry functions.
• Support special projects and ad-hoc assignments as directed by the CEO.

Requirements

• Diploma/Degree in Business Administration or related field.
• 3–5 years’ experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and other productivity tools.
• High level of discretion, integrity, and professionalism.

Why Join Us

• Work closely with the leadership team of an award-winning corporate services leader.
• Exposure to strategic decision-making and high-level business operations.
• Supportive, fast-paced, and growth-oriented work environment.