Executive Assistant

NOVEL SUNKRIS BUSINESS SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A multinational financial services firm in Singapore is seeking an Executive Assistant to support a large team. The role involves managing appointments, preparing materials for meetings, coordinating travel, and assisting with business planning. Candidates should have experience in office administration, proficiency in Microsoft Office, and a Bachelor's degree or equivalent. This position offers a dynamic environment in downtown Singapore.

Qualifications

• Previous office administration experience within a financial services organization.
• Ability to quickly learn new systems.

Responsibilities

• Support a team of ~50 pax and personalized support for MDs.
• Coordinate executive manager appointments and meetings.
• Prepare materials and correspondence for meetings.
• Maintain visitor log and coordinate employee onboarding.
• Assist in creating/modifying presentations and other documents.
• Coordinate travel arrangements and prepare agendas.
• Assist COO office in business planning and monitoring.
• Prepare and track expense reports.
• Order supplies and process invoices.

Skills

Office administration experience

Proficient in Microsoft Office

Clear written and verbal communication

Detail-oriented

Self-motivated

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Workday

Job description

The Executive Assistant role provides support to a MNC Bank's Singapore team with the following.

Key Responsibilities

• Supporting a team of ~50 pax + personalized support for some MDs
• Coordinates all aspects of executive level manager appointments, meetings, events and conference calls
• May prepare and review materials and correspondence for meetings
• Maintains visitor log and coordinates employee onboarding, seat allocation, rearrangement and exit formalities
• May assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates on travel arrangements; prepare and distribute schedules/agendas for travel
• Assist COO office in continuity of business planning, recording and monitoring
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Coordinate control related follow-up with assigned department
• Orders supplies and process invoices through Procure to Pay system
• Assists in ad-hoc reports special projects as needed
• Provide effective back-up coverage to other teams when the respective EA colleague is on leave
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding the group, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office products
• Working knowledge of Workday
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Bachelor's degree or equivalent experience

The work location is at downtown.