Executive Assistant

Miratech; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An innovative tech company located in Singapore is seeking an Executive Assistant to support the COO and leadership team. The role involves managing calendars, organizing meetings, and driving team engagement in a fast-paced environment. The ideal candidate will have proven experience supporting senior executives and excellent communication skills. This position offers a competitive salary, autonomy, and the chance to build culture in a vibrant workplace.

Benefits

Competitive compensation and benefits

Autonomy in shaping processes

Dynamic entrepreneurial environment

Welcoming multicultural environment

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Success supporting C-suite and board-level executives.
• Exceptional written and verbal communication skills.
• Confident with remote teams and managing multiple stakeholders.

Responsibilities

• Manage calendars for the COO and leadership team across time zones.
• Organize materials for meetings and track action items.
• Handle travel arrangements and expense management.
• Drive team engagement and culture through organization.
• Drive team engagement and culture through events and initiatives.
• Set up simple systems to bring order to unstructured environments.

Skills

Time Management

Organizational skills

Microsoft Office

Microsoft Outlook

Calendar Management

Administrative Experience

Fluent English

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Tools

MS Office

Google Suite

Jira

Job description

We are seeking a dynamic highly organized and proactive Executive Assistant who thrives in fast-paced environments. This is not a traditional EA role it requires someone who can operate seamlessly at Board and Executive Committee level manage remote teams and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer problem solver and culture-builder who balances efficiency with high energy and positivity.

Responsibilities

• Manage calendars for the COO and leadership team scheduling and coordinating meetings across time zones with precision.
• Organize materials for Board and Executive meetings record minutes and track action items through to completion.
• Handle travel arrangements itineraries and expense management with attention to detail and discretion.
• Act as a point of contact between the ExComm greater management team and wider teams supporting coordination of distributed teams to ensure alignment and effective delivery of priorities.
• Track progress on initiatives ensuring timely follow-up on actions and commitments while bringing order to unstructured environments by setting up simple systems and processes.
• Drive team engagement and culture organizing events offsites and team-building initiatives anticipating needs solving problems proactively and serving as a cultural ambassador with energy and positivity.
• Perform other duties as may be required consistent with the purpose of this role.

Qualifications

• Proven experience as an Executive Assistant Chief of Staff support or senior administrative role ideally in fast-paced or high-growth environments.
• Demonstrated success supporting C-suite and board-level executives with strong organizational skills to manage multiple priorities and stakeholders.
• Confident working with remote and distributed teams bringing clarity and structure to ambiguous unstructured environments.
• Exceptional communication skills both written and verbal with a high level of professionalism and discretion.
• Proficient in productivity tools such as MS Office Google Suite Jira and other collaboration platforms.
• High energy and a positive mindset with the ability to inspire engagement and foster a connected team culture.
• Fluent English.

Benefits

• A high-impact role working directly with senior leadership.
• Autonomy to shape processes and make the role your own.
• Opportunity to be a key culture-builder in a dynamic entrepreneurial environment.
• Competitive compensation and benefits.
• Welcoming multicultural environment.

Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race color religion sex national origin age disability veteran status sexual orientation gender identity or any other protected status under applicable law.

All your information will be kept confidential according to EEO guidelines.

Remote Work: No

Employment Type: Full-time

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Vacancy: 1