Executive Assistant

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consultancy firm in Singapore is seeking an individual to manage service providers, handle travel and personal requests, and oversee documentation. Candidates with a Bachelor's degree, 2 years of relevant experience, and proficiency in both English and Mandarin are encouraged to apply. This role demands strong interpersonal and organizational skills along with a detail-oriented approach.

Qualifications

• 2 years of relevant working experience, preferably in a large MNC.
• Ability to communicate with colleagues in Mandarin.

Responsibilities

• Liaise with service providers and manage travel arrangements.
• Handle personal errands and manage invoices.
• Maintain confidentiality and assist with ad-hoc requests.

Skills

Proficiency in MS Office

Bilingual (English and Mandarin)

Strong interpersonal skills

Detail-oriented

Service-oriented

Education

Bachelor's degree

Job description

KEY RESPONSIBILITIES

• Liaise with service providers, including driver management, property management etc.
• Travel management and meeting management as needed.
• Handle personal errands, gift purchases, reservations, and ad-hoc requests.
• Keep the management companies’ ledger, handle invoice checking, reconcile the ledger with bank statements monthly.
• Contract/Documentation management.
• Assist with other ad-hoc team requests related to the fund manager’s daily operations.
• Maintain confidentiality and discretion at all times.
• Other related duties as assigned.

REQUIRED BACKGROUND

• Bachelor's degree preferred
• 2 years’ relevant working experience, experience in large MNC is a plus.
• Proficiency in MS Office skills (Word, Excel, Outlook).
• Proficiency in both English and Mandarin due to be able to communicate with China colleagues.
• Take ownership in assigned work, responsive and service oriented.
• Detailed oriented and organized in work process with strong interpersonal skills - work independently with a team spirit.
• Professional work ethics and high integrity.