Executive Assistant

EI STUDY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational consultancy in Singapore is seeking a highly organized Executive Assistant to provide dedicated support to senior management. The role requires multitasking, discretion, and excellent communication skills. Responsibilities include managing schedules, handling confidential documents, assisting in recruitment, and ensuring smooth daily operations. Candidates must have proven experience in a similar administrative role and strong command of English.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong command of written and spoken English.
• Highly organized and able to manage multiple priorities under pressure.

Responsibilities

• Manage calendars and schedules for senior executives.
• Handle confidential documents and correspondence.
• Assist in the recruitment process and maintain HR records.

Skills

Strong communication skills

Multitasking abilities

Attention to detail

Discretion

Interpersonal skills

Job description

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to senior management. This role requires strong multitasking abilities, discretion and excellent communication skills. You will play a key role in ensuring smooth day-to-day operations, managing schedules, coordinating meetings, and supporting leadership with both administrative and strategic tasks.

Executive Support

• Manage calendars, appointments and meeting schedules for senior executives.
• Handle confidential correspondence and documents with discretion.
• Record and track payment requests, reimbursements and vendor invoices.
• Maintain administrative records, filing systems, and office documentation.
• Coordinate with vendors, suppliers, and external service providers.
• Manage office supplies and ensure the smooth running of daily operations.

Human Resources

• Assist in the recruitment process, including job postings, CV screening, and interview coordination.
• Support employee onboarding and exit processes, including contracts and documentation.
• Maintain HR records, staff files, and ensure compliance with policies.
• Assist with payroll data preparation and leave/attendance monitoring.
• Help monitor staff conduct and workplace discipline.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant or in a similar administrative role.
• Strong command of written and spoken English, with the ability to draft independent correspondence.
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
• Excellent interpersonal and communication skills, with a professional and discreet demeanor.
• Experience in handling confidential information and sensitive tasks with integrity.

Application Method

Interested applicants are invited to apply by completing the form at the following link and uploading their CV:

To apply, please complete the form here: https://forms.gle/j6d8ngFCpktSrEDJ6

Only shortlisted candidates will be notified.