Executive Assistant

TRISTAR INVESTMENT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A private family office in Singapore is looking for an experienced office manager to provide administrative support and manage office operations. The role requires a proactive individual who is detail-oriented and can maintain professionalism in high-pressure situations. Candidates should have at least 5 years of experience and proficiency in Microsoft Office Suite.

Qualifications

• Minimum 5 years proven experience in an administrative support role.
• High Accountability: Takes ownership of outcomes and follows through meticulously.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Maintain organized office operations, including ordering supplies.
• Deliver seamless administrative and executive assistance to Senior Management.
• Oversee concierge services for family members.

Skills

Proactive & Self-Starter

Organized & Detail-Oriented

Composed Under Urgent Demands

High Integrity & Credibility

Tools

Microsoft Office Suite

Job description

KEY FUNCTIONS & RESPONSIBILITIES

• Office Management: Maintain organized office operations, including ordering supplies, managing office equipment, and ensuring a tidy workspace
• Deliver seamless administrative and executive assistance to Senior Management as well as family members, ensuring efficiency and discretion across all matters.
• Oversee and execute concierge services for family members — including bespoke travel planning, accommodation bookings, and lifestyle arrangements — with exceptional attention to detail and discretion.
• To efficiently organize and maintain the calendar of appointments, meetings, and engagements, ensuring optimal time management and preparation.
• Management and oversight of residential properties in Singapore.
• Handle expense processing, manage payables and statutory obligations on behalf of family members.
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence.
• Proactively identify and drive process improvements to optimize workflows.
• Drive initiatives that embed and reinforce corporate values in alignment with the organization’s strategic vision.
• Project Assistance: Support special projects and initiatives by conducting research, gathering data, and coordinating tasks as assigned.
• Team Collaboration: Work closely with other administrative and professional staff to ensure seamless office operations.
• Any ad-hoc matters as assigned.

REQUIREMENTS

Minimum 5 years proven experience in a administrative support role.

Proactive & Self-Starter: Anticipates needs and takes initiative without constant supervision.

Career-Driven with a Desire to Succeed: Shows genuine ambition, motivation, and pride in delivering exceptional results while building a successful professional path.

High Accountability: Takes ownership of outcomes and follows through meticulously.

Composed Under Urgent Demands: Maintains calm, clarity, and sound judgement when managing time-sensitive or rapidly evolving situations.

Professional Presence: Well-groomed, articulate, and poised in demeanour.

Organized & Detail-Oriented: Excellent at prioritizing and multi-tasking.

High Integrity & Credibility: Handles sensitive matters with absolute discretion and professionalism, consistently earning trust and respect.

Flexible & Adaptable: Able to adjust to changing schedules, last‑minute requests, and evolving priorities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.

Ability to handle confidential information with professionalism and discretion.