Executive Assistant

Howden Private Wealth; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading wealth planning firm in Singapore is seeking an experienced Executive Assistant to provide support to the CEO. The role involves managing calendars, organizing meetings, handling confidential information, and preparing presentations. The ideal candidate has a Bachelor’s degree and at least 3 years of relevant experience, particularly in financial services. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• 3+ years of experience in administrative support roles.
• Experience in financial services or professional services is preferred.
• Ability to interact with individuals at all levels with professionalism.

Responsibilities

• Provide executive support to CEO, managing calendars and appointments.
• Organize and coordinate meetings with preparation of agendas.
• Handle sensitive information with discretion.

Skills

Strong organizational skills

Time management

Communication skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration, Communications or related field

Job description

About Us

With over 40 years of industry experience, Howden Private Wealth is the preferred wealth planning partner to the world’s most respected private banks, family offices, law and tax advisory firms. As an independent insurance broker, we specialise in procuring insurance products for UHNW individuals globally.

We have representatives across Hong Kong, Singapore, Malaysia, Geneva, Zurich, Dubai and the U.S. As we are ardent believers in providing holistic solutions, being part of the Howden Group also enables us to help our UHNW clients address their other insurance needs (such as their art insurance to political risk insurance) globally through the Howden network.

The Howden Group is proud to build a business that brings together entrepreneurial teams with the best expertise and talent from all over the world. As the largest independent European broker with an international network, it strongly believes in putting its people first, knowing that profits will follow and clients are the ones who will truly benefit.

Job Responsibilities

• Provide executive support to CEO, including managing calendars, scheduling appointments and prioritizing meetings to optimize time and efficiency
• Organize and coordinate meetings, including preparation of agendas, minutes and follow-up on action items
• Handle sensitive and confidential information with discretion and professionalism
• Liaise with internal and external stakeholders on behalf of the CEO
• Support the CEO in preparing presentations, reports and correspondence
• Manage travel arrangements, logistics and expense reporting
• Other ad-hoc tasks as and when required

Job Requirements

• Bachelor’s degree in Business Administration, Communications or a related field
• Minimum 3 years of relevant working experience in relevant administrative support roles, preferably in financial services or professional services industries
• Strong organizational, time management and communication skills
• Proficient in Microsoft Office
• High level of professionalism and ability to interact with individuals at all levels